Administrative Specialist Senior Job Listing at City National Bank in Los Angeles, CA (Job ID 9464)

Description

ADMINISTRATIVE SPECIALIST SENIOR - Los Angeles, CA. - hybrid work 4 days a week in office

 

WHAT IS THE OPPORTUNITY?

City National Bank (CNB) is seeking an Administrative Assistant in the Chief Administrative Office (CAO). In this role, you will support four leaders, to include the Chief Marketing and Communications Officer (CMCO), the Chief Data Officer (CDO), the Head of Corporate Strategy, and the Head of Strategic Initiatives. You will report directly to the CMCO and will be based in Los Angeles, and you will be responsible for supporting these four leaders. You will assist with scheduling, reports, agendas, meetings, and other aspects as needed. Often you will be responsible for the coordination of the "office". This coordination may include logistics associated with the conference or meeting rooms, mail, supplies, pc's, follow through for new hires or other colleague support issues. You will often be involved in special projects that may be repetitive or one-time, which support the team, division, or CNB.

 

What you will do

• Supports these four leaders as assigned by keeping he/she/them informed of activities impacting assigned group. Assists with scheduling, reports, agendas, or other activities as required. Regularly interfaces with internal clients and external constituents, and is responsible for exhibiting exemplary customer service in all interactions.
• Makes and schedules appointments and/or meetings for assigned leaders.
• Coordinates “office” functions and activities that may involve mail, phones, supplies, travel arrangements, equipment, moves, facilities, paperwork, and other duties.
• Completes special projects as assigned. Often has responsibility for or participates in special projects that may be confidential, temporary or permanent in nature.
• Composes and creates correspondence, reports and other moderately complex documents which may contain statistical data and/or confidential information which require accuracy and speed. Composes routine correspondence, reports and other documents as directed. Proofreads documents for typographical errors.
• Utilizes word processing programs to create, revise, store and print various documents as required. Inputs various information to computer system via terminal entry according to established procedures.
• Ensures documents conform to established guidelines pertaining to format, English grammar and style.
• Assists in gathering information from various sources (i.e., internal files, computer reports, etc.) and organizing into specified/established format. Performs various operations (e.g., mathematical calculations, sorting data, etc.) on information gathered from various sources for use by assigned attorney or staff members. Contacts customers and/or Bank personnel to request information/documentation.
• Sets up and maintains filing systems, sorts and files various documents and maintains records of materials removed from files. May prepare indexing/cross-referencing aids. Make routine checks and comparisons of data by using various departmental sources (i.e., computer reports, filing systems, etc.) to verify information.
• Opens, sorts, date stamps and distributes incoming mail for assigned leader. Stuffs, seals and addresses outgoing mail for distribution through various mailing systems (inter-office, U.S. Post Office, etc.). May act on incoming correspondences as directed by Supervisor. Photocopies documents as required.

Must-Have*

• H.S. Diploma
• 4 years in an administrative capacity
• 2 year basic computer experience required (eg. Microsoft Word, Excel, Outlook, and Powerpoint

Skills and Knowledge

• Excellent verbal and written communication skills.
• Ability to effectively communicate with all levels of Bank personnel and external stakeholders.
• Ability to use computer and various software programs including MS Office applications such as Word, Excel, PowerPoint, etc.
• Strong interpersonal and organizational skills with the ability to manage multiple priorities.
• Detail-oriented.

Compensation Starting base salary: $24.46 - $36.69 per hour. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions.
*To be considered for this position you must meet at least these basic qualifications
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

 

Benefits and Perks

 

At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues. Get an inside look at our Benefits and Perks.

 

ABOUT CITY NATIONAL
City National Bank, a subsidiary of Royal Bank of Canada, is the largest bank headquartered in Los Angeles with $92.03 billion in assets as of April 30, 2024. Founded in 1954, City National provides personalized banking, investment and trust services in select markets including Los Angeles, Orange County, San Diego, the San Francisco Bay Area, New York City, Nashville, Atlanta, Delaware, Las Vegas, Washington D.C. and Miami.* In addition, the company and its investment affiliates manage or administer $96.83 billion in client investment assets. City National is dedicated to strengthening communities, and in 2023 alone, the company made more than $11 million in charitable contributions to nonprofits that support the communities it serves.

*City National Bank does business in Miami and the state of Florida as CN Bank.

For more information about City National, visit cnb.com.

 

EQUAL OPPORTUNITY EMPLOYER & REASONABLE ACCOMMODATION
City National Bank is an equal opportunity employer committed to promoting and maintaining a diverse, equitable and inclusive working environment where differences are valued and encouraged. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other basis protected by the laws or regulations in the locations where we operate or in our Code of Conduct. READ MORE

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation for any part of the employment process. Please contact us via email or leave a message at (213) 673-9139. These contact methods are dedicated to applicants whose disability prevents them from successfully applying online. Only messages left for this purpose will be returned. Responses may take up to two business days.

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