Senior Admissions & Records Assistant - International Center Job Listing at College of Southern Nevada in Las Vegas, NV (Job ID R0152325)

Description

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

The College of Southern Nevada is seeking a detail-oriented staff member to join the International Center team as an Senior Admissions & Records Assistant. This position is full-time, twelve-month, and eligible for benefits. 

The Senior Admissions & Records Assistant reports directly to the Director of the International Center and serves as the Designated School Official (DSO), ensuring compliance with federal regulations. This role includes managing the preliminary student admissions process, supporting budget-related tasks data collection, and assisting at the front desk. We seek a candidate who understands the importance of helping international students with empathy and patience.

Duties and responsibilities include:

• Serves as an Senior Admissions & Records Assistant and a Designated School Official (DSO), offering guidance to students on immigration requirements. Communicates with prospective students, their families, and agents about admission processes and change-of-status procedures for ESL, Degree, and Pathway programs, ensuring all admission criteria are met.

• Inputs data into the MyCSN and Terra Dotta ISSS student systems, identifies anomalies, corrects errors, and manages data reporting. Updates student records, supports immigration reporting, and manages holds. Oversees the departmental admissions email account. Verifies students' health insurance, generates reports, audits records, and compiles international student admissions data for annual reports.

• Prepares Workday requisitions, PCard payments, orders supplies, processes print requests, submits invoices for payment, and assists with managing agents' commissions and office debts.

The ideal candidate will have:

• Experience serving diverse students, demonstrated sensitivity to cultural differences.

• Knowledge of prospective students' application processes in relation to immigration regulations.

• Familiarity with Student Affairs services, including duties at the front desk or reception.

• Practical experience working with HIPAA, FERPA, or comparable federal, state, county, or local mandates.

• Proficiency in working with student information systems, as well as maintaining complex databases and spreadsheets.

• Ability to screen calls, evaluate the relative importance of each communication and refer to appropriate staff or department.

• Knowledge of office budget management and accounting activities.

• Excellent written and verbal communication skills with the ability to effectively convey regulatory requirements to staff, faculty, and students from diverse cultural backgrounds.

Minimum Qualifications:

Graduation from high school or equivalent education and three years of clerical experience, two years of which was in a college admissions and/or records office or relevant student services area which included records maintenance, public/customer relations, evaluation of detailed information and documents, and the explanation of complex policies and procedures; OR one year of experience as an Admissions & Records Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications:

• Experience with higher education policies and procedures.

• Knowledge of federal regulations and international affairs.

• Familiarity with the admissions process for new students.

• Experience working with student populations.

Weekly Schedule

Monday - Friday 8:00 am - 5:00 pm

Starting Salary

Grade 27, Step 1 - $46,207.44

*This position is contingent upon ongoing and available funding.

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent 19.25% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 12 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents.  Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs.  Join a dynamic team investing in our future, Students First.​

Exempt

Full-Time Equivalent 

Required Attachment(s)

To be considered for this position, please upload the following documents to your application: 

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented

• Cover letter

• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting

For more details on this position, please visit our website: My Career at CSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

For more details on this position, please visit our website: My Career at CSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.  

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

Schedules are subject to change based on organizational needs.  

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.