Production Admin Job Listing at Flex in Penang (Job ID WD220013)

Description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. 

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

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· Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements.

· Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.

· Composes and may initiate routine or non-routine correspondence and memoranda.

· Handles details of a highly confidential and critical nature.

· Organizes and maintains file system, and files correspondence and other records.

· Answers and screens manager's telephone calls, gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures.

· Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.

· Arranges and coordinates travel schedules and reservations and coordinates related arrangements.

· Conducts research, and compiles and types statistical reports.

· Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings.

· Makes copies of correspondence or other printed materials. May also maintain key distribution and contact lists.

· Operates a personal computer and uses appropriate software packages as needed.

· Prepares outgoing mail and correspondence, including e-mail and faxes.

· Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.

· Functions as liaison between managers, leads, and core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations.

· Prepares reports and presentations as required. May prepare material for board meetings.

· May order, maintain and dispense ESD supplies for organization in support of maintenance of ISO certification.

· May maintain time and attendance records for the department's personnel.

· May input customer's responses to the Customer Satisfaction Index (CSI). Prepares reports and presentations for weekly site meetings. Provides monthly and quarterly results to management and corporate.

· May verify third party invoices against services/products supplied including contract agencies. Keeps track of all expenses and assists in conducting reconciliation and preparing reports on activity costs.

· May make high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors & other dignitaries.

· May assist in the planning and execution of logistics for company meetings, special events, and other promotional events.

· May assists in food and beverage selection as well as making arrangements for audio-visual, transportation and other services.

· May collect and prepare information for use in discussion/meetings of executive staff and outside individuals.

Required Skills:

Optional Skills:

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).