Accounts Payable Specialist-Seasonal Part Time (West Des Moines) Job Listing at Iowa Select Farms in United States of America (Job ID 4396)

Description

IOWA SELECT FARMS JOB DESCRIPTION 

TITLE: Accounts Payable Specialist—Part Time                                                             

REPORTS TO: Controller 

LAST REVISION DATE: 9.21.23

PURPOSE OF POSITION: 

The part-time Accounts Payable Specialist will be responsible for the validation, processing and filing of invoices.   The part-time Accounts Payable Specialist will ensure that all invoices are accurate and approved by the authorizing employee prior to making payment.  Once proper verifications and authorizations are received, the specialist is responsible for submitting payments in a timely fashion.  The specialist is also responsible for collecting and maintaining files for all invoices, payments, and tax information for vendors.  

COMPANY VALUES:

• We believe in doing the right thing every day, operating with character and integrity, and being stewards of our resource by committing to:
  1. Our Animals  
  2. Our People
  3. Our Environment
  4. Our Community

COMPANY EXPECTATIONS:

• Adhere to Iowa Select Farms bio-security policy at all times which includes reporting any violations or concerns to management team
• Compliance with Iowa Select Farms safety policies and procedures which includes continuous education to maintain a safe work environment 
• Follow Iowa Select Farms animal wellbeing policy at all times and partner with the Production Well-being team in a timely manner if an incident occurs

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Collect, organize and record information received from vendors and farms into the accounting system.
• Match invoices to purchase orders and packing slips – ensuring appropriate approval and timely payment.
• Communicate with vendors and coworkers about questions regarding invoices, deliveries, and statements.
• Perform general clerical duties that include organizing and filing of invoices, payments, and tax information.
• Reconcile vendor invoices and statements. 
• Provide supporting documentation for audits.

• Demeanor is expected to be always positive and professional while being helpful, positive, friendly and respectful to team members and management personnel. 
• Be at work on scheduled days as attendance is critical to the success of this position. 

• All other duties/projects as assigned and/or requested by supervisor. 

LEADERSHIP COMPETENCIES

• Communication: Clear, prompt and concise communication are expected as this position will work closely with managers, supervisors, production staff, other employees and vendors. 
• Teamwork: Building and maintaining relationships as this position will work with a wide range of individuals such as production staff, mangers, supervisors and other support departments. 
• Time Management and Organizational Skills: Our business culture is fast paced and innovative with a dedication to continuous improvement.  We are highly competitive, operate flat and lean from an organizational standpoint and because of our live animal units, we operate 24/7/365.  Ability to be relied upon while prioritizing daily tasks, remaining organized and manage the scheduled day/paperwork and people while taking the initiative are essential.  

SUPERVISORY RESPONSIBILITIES

• No direct supervisory responsibilities for this position.

WORK ENVIRONMENT

• This position is performed indoors.
• This job operates in an office that is climate controlled and includes hazards typical to that environment 
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICALITY REQUIREMENTS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
• Required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear.  
• Ability to frequently lift or move up to 10 pounds and occasionally lift or move up to 50 pounds.    
• The employee must have the ability to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork.

POSITION TYPE/EXPECTED HOURS OF WORK

• This is a part time position with the expected days and hours of operation including day-shift Monday-Friday 15-20 hours per week.
• Position would work out of the office or remotely during agreed upon part-time schedule.
• Additional availability in hours pending staffing challenges and/or workload 

TRAVEL

• No travel is expected for this position

EDUCATION, EXPERIENCE and OTHER QUALIFICATIONS 

• 2-year degree in Accounting or related field preferred
• General accounting knowledge of accounting standards/practices 
• Familiarity with ten-key, excel, word, and Enterprise Resource Planning (ERP) accounting systems preferred
• Bilingual is not required  

OTHER DUTIES

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additional duties, responsibilities, and activities may be assigned or changed at any time with or without notice.