Description
Overview
Who We Are:
National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution, we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and superior student service. We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.
What You Will Do:
The Accounting Specialist supports core accounting operations, ensuring the accuracy and integrity of financial records. This role performs general ledger activities, reconciliations, and month-end close responsibilities while assisting with cash management, compliance reporting, and departmental processes. The ideal candidate brings strong technical accounting skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.
What You Will Do
Core Accounting & Reconciliations:
- Prepare and post journal entries in accordance with accounting standards
- Perform general ledger account reconciliations and resolve discrepancies
- Support month-end and year-end close processes
Cash Management & Banking:
- Assist with bank reconciliations and cash account monitoring
- Maintain cash activity records, including deposits and disbursements
- Ensure timely and accurate recording of all cash transactions
Compliance & Reporting:
- Manage unclaimed property reporting in compliance with regulatory requirements
- Process and monitor drawdowns from the U.S. Department of Education
Program & Fund Accounting:
- Oversee gift accounting, ensuring proper classification and reconciliation
- Manage and reconcile sales deposits and related activity
- Maintain accurate financial records for designated funds and accounts
Operational Support & Collaboration:
- Partner with internal departments to support daily accounting operations
- Provide general accounting support and contribute to process improvements
Who You Are
Required:
- Bachelor's Degree in Accounting, Finance, Business Administration, or a related field
- Minimum of two to three years of accounting experience/Experience with general ledger accounting and account reconciliations
- Proficiency with accounting software and Microsoft Excel
- Strong organizational skills
- Strong written and verbal communication skills
- Working knowledge of accounting principles (GAAP)
Preferred:
- Experience in higher education, nonprofit, or grant-funded environments
- Experience with fund accounting and/or restricted funds
Familiarity with federal funding processes (e.g., Title IV drawdowns)
Experience with ERP systems such as Banner
NLU Inclusion Statement:
National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.
Qualifications
Required:
- Bachelor's Degree in Accounting, Finance, Business Administration, or a related field
- Minimum of two to three years of accounting experience/Experience with general ledger accounting and account reconciliations
- Proficiency with accounting software and Microsoft Excel
- Strong organizational skills
- Strong written and verbal communication skills
- Working knowledge of accounting principles (GAAP)
Preferred:
- Experience in higher education, nonprofit, or grant-funded environments
- Experience with fund accounting and/or restricted funds
Familiarity with federal funding processes (e.g., Title IV drawdowns)
Experience with ERP systems such as Banner
NLU Inclusion Statement:
National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.
Responsibilities
Core Accounting & Reconciliations:
- Prepare and post journal entries in accordance with accounting standards
- Perform general ledger account reconciliations and resolve discrepancies
- Support month-end and year-end close processes
Cash Management & Banking:
- Assist with bank reconciliations and cash account monitoring
- Maintain cash activity records, including deposits and disbursements
- Ensure timely and accurate recording of all cash transactions
Compliance & Reporting:
- Manage unclaimed property reporting in compliance with regulatory requirements
- Process and monitor drawdowns from the U.S. Department of Education
Program & Fund Accounting:
- Oversee gift accounting, ensuring proper classification and reconciliation
- Manage and reconcile sales deposits and related activity
- Maintain accurate financial records for designated funds and accounts
Operational Support & Collaboration:
- Partner with internal departments to support daily accounting operations
- Provide general accounting support and contribute to process improvements
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