Legal Assistant/Paralegal Job Listing at Kamehameha Schools in Honolulu, Hawaii (Job ID JR-06755)

Description

Job Posting Title

Legal Assistant/Paralegal

Employee Type

Regular

Recruiting Start Date

03-12-2026

Job Exempt?

No

Recruiting End Date

Open Until Filled

Aloha mai!  Mahalo for your interest in Kamehameha Schools.  If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools, Legal Services Group, is looking for an experienced Paralegal to support our team of 5-6 Real Estate attorneys.  This role will be responsible for opening and closing legal matters, drafting legal documents, performing research and analysis and more.   

Our ideal candidate will be a team player who thrives in a collaborative team environment and has the following experience…

• 3-5+ years of legal office/administrative experience

• Experience doing legal research, analysis and drafting legal documents

• Strong computer skills

This is an on-site position at our Kawaiaha'o Plaza office.

Job Summary

The Paralegal supports the Legal Services Group attorneys by performing legal research and analysis in various areas of law, as well as gathering and analyzing data.  Responsibilities also include developing and maintaining systems to monitor projects, creating and maintaining databases, managing projects, obtaining information from within Kamehameha Schools and outside resources, and drafting legal documents and memos.

Essential Responsibilities

• Provides paralegal support for KS attorneys with day-to-day needs of the respective divisions and the Legal Group in the following area:
  Real Estate - Supports client groups throughout the organization in areas relating to real estate, finance, financial investments, construction, procurement, corporate and entity governance, real estate leasing, real estate commercial transactions, conveyancing transactions, environmental, land use and zoning and water law.

• Supports development and/or review of training, policies and procedures.
• Reviews and analyzes case and/or administrative files, documents, and other written materials to extract, summarize, digest, or abstract information required by nature of assignment or legal transaction.
• Drafts general correspondence, routine notices, memoranda, and reports.  Under attorney supervision, prepares various legal documents for submission to courts, government agencies, legislature, and as necessary to complete transactions.
• Conducts legal and information data research using all available resources including libraries, computer data systems, government agencies, documents, and individuals.  Analyzes and summarizes research results.
• Coordinates, organizes, develops, implements, and maintains tracking systems to monitor matters, projects and assignments, and deadlines.  Creates and maintains databases, summaries, tables, and charts to assist attorneys in projects and assignments.  Assists in organizing and maintaining matter files.
• Contacts, confers, and meets with internal staff, clients, outside counsel, consultants, government agencies, and other external individuals to obtain and communicate information necessary for completion of assignments.
• Reviews and analyzes legal invoice for compliance with KS retention and billing requirements including researching and analyzing variance issues.  Reviews, analyzes, and monitors division expenses.
• Manages internal Legal Group projects as well as projects involving multiple individuals across the enterprise.
• Performs other duties [including administrative] as assigned or requested to support the Division and/or Legal Group

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may be considered in lieu of the requirements listed.

• Associate's degree.
• Minimum of 3 years related work experience.
• Sound judgment and analytical skills with the ability to work independently with a high degree of accuracy.  Must be able to identify, clarify and resolve multi-part problems considering cost/benefit approach and effect of proposed solution.
• Proficient working knowledge and/or experience in the legal division described above, and in a few of the following areas, including but not limited to employment, education, Native Hawaiian issues, family law, civil litigation, real estate investments, financial assets,  corporate or real estate investments, other endowment-related issues, corporate governance issues, and contract analysis.
• Proficient writing skills to prepare correspondence, memoranda, reports and legal documents. 
• Strong organizational skills required to manage multiple assignments simultaneously, prioritize changing workload, and coordinate with attorneys and client groups to consistently meet deadlines.
• Excellent research and analytical skills to gather facts, analyze, organize and summarize information.  Working knowledge of Internet, Westlaw or Lexis-Nexis and/or other on-line legal information systems. 
• Excellent interpersonal skills necessary to meet with all levels of KS staff, public agencies, retained counsel, and others, as well as maintain open communication with peers in the community.
• Advanced computer skills in Word, Excel, Powerpoint, Outlook, and other Microsoft applications, and knowledge of legal e-billing systems (e.g., CounselLink), computer accounting systems (e.g., Peoplesoft), and matter tracking systems (e.g., NetDocs or other Legal Management system).

Preferred Qualifications

• Paralegal Certification or analogous certification or education.
• Knowledge of KS internal policies and procedures.
• Ability to build databases and design and analyze complex data sets.
• Notary Public designation.
• Familiarity with ʻŌlelo Hawaiʻi

Physical Requirements

• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

• This position may involve traveling to various locations, including neighbor islands to conduct business.
• Work is conducted in an office/school environment and may require work to be conducted in non-standard workplaces.
• Work is typically conducted Monday through Friday at normal business hours but evening and weekend hours are often required to meet goals and objectives.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

For internal use only: #LI-CAR

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job.  Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms).  Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor's candidate applying with KS.  

Work Year

12

Pay Range

34.77 - 47.21 Hourly

Compensation and Benefits

Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs.

At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

Primary Location

Kawaiahao Plaza

City, State

Honolulu, Hawaii

Additional Locations

 Apply on company website