Administrative Assistant Job Listing at Kelly Services in Orange, TX (Job ID 10142982)

Description

Kelly is currently seeking an experienced Administrative Assistant for a long-term opportunity in Orange, Texas! The Administrative Assistant provides general administrative support to a leader or department and exercises discretion and independent judgement in managing flow of work. Thie role requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

Responsibilities

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
• Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food drink, and managing the visitor process.
• May attend meetings to assist with presenting materials or taking notes.
• Under limited direction, ensures communications flow properly utilizing knowledge of business function's organization structure and overall Dow processes.
• Demonstrates good problem-solving skills. Good team player and a fixer.
• Helps troubleshoot issues and serves as a point person for questions or guidance.
• May act as department focal point with external vendors, service providers, etc.
• Arranges domestic and international business travel and prepares travel itinerary.
• Books flights, cars, makes hotel and restaurant reservations.
• Schedules meetings and receives meeting notices for manager.
• Proactively manages conflicting meetings.
• Continuous improvement within work processes and systems.
• Maintaining and adding documents into SharePoint sites and Teams. Acts as the technical office equipment focal point to enable daily effectiveness.
• Completes expense reports for self and others and submits on behalf of leader and/or team.
• Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
• May act as a workgroup safety warden and communicate safety messages to workgroup.
• Participates as an active team member on entire projects and can complete projects independently.
• Find ways to improve project team efficiency.
• Work with minimal direction to produce quality results.
• Overcome obstacles in order to complete projects.
• Independently initiates activities that contribute to the achievement of team goals.
• Builds appropriate rapport and effective relationships.
• Understands and responds to others' concerns.
• Able to compile diverse opinions to help resolve issues.
• Targets written and verbal communications to difference audiences clearly and concisely.
• Alerts others who are affected by his her work when or before problems arise.
• Serve as a helpful and positive presence in the workplace.
• Independently understands and contributes to the goals of the team and their role within the team.
• Viewed as key contact in department.
• Relates project work with department business objectives or strategy.
• Makes good decisions beyond specific areas of expertise.
• Sets high standards of personal excellence and models these behaviors in work habits.
• Works to motivate and encourage others.
• Works independently with the software IT tools.
• Teaches and coaches others how to use standard office equipment and software systems.
• Maintains documents and records in accordance with company guidelines.
• Utilizes information integrity principles to properly classify, store and protect confidential technical information.
• Identifies customer client co-worker needs and responds to semi-routine requests.
• Understands and utilizes integration of different business functional systems.

QUALIFICATIONS

• Previous experience in an administrative support role.
• Proficiency within MS Office
• Takes ownership in their work.
• Demonstrates good problem-solving skills.
• Capable of prioritizing competing requests successfully and multi-tasking.
• Demonstrates comfort and skill when using technology.
• Strong organization and time management skills.
• Good planning skills and ability to anticipate needed resources.
• Able to adapt to change.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Engineering?

Your engineering skills are in demand, but how do you find the right fit? Easy. At Kelly Engineering, our team creates expert talent solutions to solve the world's most critical challenges. We connect you with leading organizations where you can collaborate on innovative projects, work with cutting-edge technologies and accelerate your growth. Whether you prefer the variety and flexibility of short-term projects or are looking for a long-term opportunity, we're here to guide you to the next step in your engineering career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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