Construction Admin Assistant - Freeport & Houston Job Listing at Kelly Services in Houston, TX (Job ID 10143774)

Description

Kelly is currently seeking an experienced Construction Administrative Assistant for a long-term opportunity! This role will be based in offices located in both Houston and Freeport, so the ideal candidate will be open to working in both locations each week! The Administrative Assistant provides specialized administrative support to leadership and teams and exercises considerable discretion and independent judgement in managing the flow of work within the area of responsibility.

Responsibilities

• Maintains an in-depth understanding of role, work group, and computer applications to work independently, appropriately prioritize work and provide professional administrative support to leaders, colleagues or groups in the organization.
• Able to meet tight deadlines in a fast-paced and quickly changing environment.
• Demonstrated strong organizational skills.
• Proactive, resourceful and self-motivated.
• Independently schedules meetings and events, books conference rooms, orders food drink, escorts and manages visitor guest process.
• Coordinates the end-to-end delivery of department or group events or special projects.
• Take notes at meetings and compress relevant information into a brief summary action items.
• Clear and concise verbal and written communication skills.
• Creates open channels of communications to help the department understand and utilize information more effectively. Trusted with sensitive confidential information; proven discretion required.
• Administrative point of contact with the ability to rapidly establish rapport within workgroup, leadership and clients, internal and external.
• Proactive approach to problem solving. Ability and knowledge to answer business function questions and take appropriate actions in the absence of the Leader.
• Strong attention to detail and ability to keep work flowing without distractions or interruptions.
• Good time management skills - ability to plan your tasks and the time they will take.
• Supervise other office assistants or delegate work to other admins and other office workers.
• Displays approachable demeanor for a positive coaching and mentoring environment by supporting an inclusive culture. Ability to work in a team and prioritize requests from multiple managers. Work effectively with others to meet or exceed organizational goals.
• Ability to arrange complex domestic and international travel and prepares itinerary. Strong attention to detail. Understands time zone and cultural differences.
• Complex calendar and time management to support leader and business objectives. Independently it works to manage changing priorities and circumstances.
• Experienced with numerous business software applications stays up-to-date on changing technology (e.g., Microsoft Office). Ability to quickly learn new internal electronic systems, and to share knowledge with others.
• Manage TER reporting, review and approve TERs on behalf of leader. Informs individuals of discrepancies. Ensure employees adhere to company policy requirements including Dow's Code of Business Conduct.
• Advocate for safety behaviors; often may be safety warden or contact for team, floor, etc.
• Must be able to set priorities and have the ability to simultaneously handle multiple tasks. Must be flexible and able to quickly adapt to changes and anticipate needs. Demonstrated self-motivation. Reduce complexity to simplicity. Strive to do more than what is expected of you. Actively request feedback and follow it. Network with other admins, groups, to leverage best practices. Takes well-calculated risks in cooperation with leader, team or project leader.
• Build and maintain relationships inside and outside natural workgroups to achieve a positive outcome.
• Drive a culture of trust and transparency.
• Target written and verbal comms to different audiences clearly and concisely
• Promote partnerships with and between teams.
• Work towards win-win outcomes in relationships with others in the organization.
• Create open channels of communication to help the organization understand and utilize info more effectively and follow up to ensure that others understand the messaging.

Required

• Minimum 5 years of administrative / executive assistant experience.
• Proficiency in Microsoft 365 Suite (Outlook, Excel, PowerPoint, Teams).
• Ability to compile and polish presentations for executive use.
• Experience supporting senior leaders in a corporate environment.
• Strong communication, organization, and multitasking skills.
• Ability to work onsite in both Houston and Freeport weekly. (No mileage)

Preferred

• Experience in petrochemical, owner/operator, or EPC industry, though not required.
• Familiarity with Dow internal systems (not required; will train).

The Administrative Assistant will work onsite in both Houston and Freeport, with occasional flexibility depending on events, workshops, or business priorities.

Work Locations:
• Houston, TX (Primary – 3 days/week)
• Freeport, TX (Secondary – 1 day/week)
• Remote Fridays permitted (hybrid schedule depending on business needs)
 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Engineering?

Your engineering skills are in demand, but how do you find the right fit? Easy. At Kelly Engineering, our team creates expert talent solutions to solve the world's most critical challenges. We connect you with leading organizations where you can collaborate on innovative projects, work with cutting-edge technologies and accelerate your growth. Whether you prefer the variety and flexibility of short-term projects or are looking for a long-term opportunity, we're here to guide you to the next step in your engineering career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website