Document Control & Change Management Administrator Job Listing at Kelly Services in Carlsbad, CA (Job ID 10115368)

Description

Kelly is currently seeking an experienced Document Control & Change Management Administrator in the Carlsbad, CA area! The Document Control & Change Management Administrator is responsible for AS9100 document control and configuration/data integrity across engineering, quality, and manufacturing. This role ensures compliant control of specifications, procedures, and quality records, and administers the Engineering Change Order (ECO/ECN) process to maintain accurate product configuration baselines. The position also manages key data within ERP systems (item master, revisions, BOMs, routings, document links to customer flow-down requirements, and audit readiness.

Key Responsibilities
Document Control (AS9100 / Technical Data Control)

• Maintain controlled documents and records (specifications, work instructions, routers/travelers, inspection plans, procedures, forms, quality records) through lifecycle control: drafting support, review/approval routing, release, revision, archival, and obsolescence.
• Ensure compliant document structure: numbering, revision history, approval evidence, effective dates, distribution, and retention per QMS procedures.
• Publish and control documents in approved repositories with appropriate access controls and distribution rules.
• Maintain document change history and retrieval capability to support internal/external audits and customer requests.
• Coordinate document updates driven by corrective actions, audit findings, customer requirements, and process changes.
• Scans production documentation to maintain a digital database.

Configuration Management & Change Control

• Administer the ECO/ECN/Change Order process from initiation through closure, ensuring completeness, correct routing, and timely approvals.
• Validate change packages include all impacted configuration items (part numbers, drawings, specs, BOMs, routings, inspection/test requirements, certifications/labels).
• Manage effectivity (date/serial/lot), implementation plans, and coordination of change cut-in with Production, Quality, Supply Chain, and Program teams.
• Maintain configuration status accounting: ensure “as-released” configuration matches “as-built/as-delivered” requirements where applicable.
• Track and report Change Order metrics (aging, backlog, cycle time, on-time implementation) and support continuous improvement.

ERP Data Administration (Item Master / BOM / Routings)

• Create and maintain ERP master data: item/part master, revisions, BOM structures, routings/operations, and document links/attachments.
• Ensure ERP data aligns with released engineering and quality documentation and reflects current configuration baselines.
• Prevent data defects through governance: duplication checks, revision accuracy, controlled fields, and standardized naming/attributes.
• Support NPI, sustaining engineering, and production changes by ensuring release packages are complete and production-ready.
• Partner with Engineering/IT to maintain workflows, permissions, and data integrity rules for change and release processes.

Compliance, Audit Readiness & Customer Requirements

• Support compliance to AS9100 / ISO9001 and applicable customer/regulatory requirements.
• Provide objective evidence for audits: document histories, approvals, revision traceability, change records, retention logs, and controlled access records.
• Support flow-down requirements related to configuration control, record retention, and document distribution.
• Maintain strict handling of controlled information when applicable (e.g., ITAR/EAR, CUI), ensuring access and distribution rules are followed.

Required Qualifications

• 3+ years of experience in Document Control, Configuration Management, or Change Control in an aerospace or highly regulated manufacturing environment.
• Working knowledge of AS9100 principles related to document/record control and configuration management.
• Hands-on experience managing ECO/Change Orders and coordinating cross-functional approvals.
• Experience maintaining data in an ERP system (e.g., SAP, Oracle, QAD, Epicor, IFS, NetSuite).
• Experiencing maintaining data in eQMS systems (QCBD, MasterControl, Qumas, etc.)
• Strong attention to detail and ability to manage multiple priorities and timelines.
• Proficiency with Microsoft Office (especially Excel) and document management platforms (SharePoint/EDMS).

Preferred Qualifications

• Familiarity with aerospace manufacturing documentation: travelers/routers, FAI/AS9102 packages, control plans/inspection plans, special process documentation (Nadcap-related environments a plus).
• Experience supporting internal/external audits and corrective action documentation updates.
• Experience with effective control (serial/lot/date) and configuration baseline management.
• Experience with PLM/PDM tools (Windchill, Teamcenter, Agile, Arena, SolidWorks PDM, etc.).

Core Competencies

• Strong process discipline and data accuracy mindset
• Clear communication and ability to drive actions across Engineering/Quality/Operations
• Comfortable enforcing standards while providing service-oriented support
• Excellent organization, follow-through, and confidentiality with controlled data

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Engineering?

Your engineering skills are in demand, but how do you find the right fit? Easy. At Kelly Engineering, our team creates expert talent solutions to solve the world's most critical challenges. We connect you with leading organizations where you can collaborate on innovative projects, work with cutting-edge technologies and accelerate your growth. Whether you prefer the variety and flexibility of short-term projects or are looking for a long-term opportunity, we're here to guide you to the next step in your engineering career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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