Operations Coordinator Job Listing at Kelly Services in Jacksonville, FL (Job ID US3553629_BH9792585)

Description

Operations Coordinator – Jacksonville, FL

Kelly Services is currently seeking an Operations Coordinator at one of our Global clients in Jacksonville, FL.  This role is a full-time, fully benefitted position.  
This position is eligible for Medical, Dental, 401K and a variety of other benefits to choose from.   You'll also be eligible for paid time off, including holiday, vacation and sick/personal time.  Employees also receive annual performance reviews. 

Title: Operations Coordinator
Location: Jacksonville (32256), onsite
Pay: open; plus benefits and PTO
Hours: M-F 8 hour day shift,
Duration: Long term contract

Job Responsibilities:

• Provides executive level administrative support to the Vice President of division.
• Serves as administrator, coordinator and facilitator for the worldwide division organization activities and meetings.
• Manage complex calendars, schedule meetings, arrange WebEx/Conference Calls and Global Connect meetings, document and distribute meeting minutes to all meeting attendees.
• Independently assembles relevant data, constructs, creates, and prepares communications and/or presentation materials for the VP of the division and compiles pertinent statistics or information.
• Interacts with internal and external resources often at the upper-management level.
• Exercises independent discretion and judgment, and solves moderately complex problems.
• Provides administrative support including managing calendars, meeting scheduling, complex domestic and international travel, hotel, and ground transportation, completion of visa and passport documentation.
• Prepare documents and communications through telephone and email while keeping international time zones into consideration.
• Will handle departmental/division special projects with minimal or no management initiation or review.
• Provides analysis and recommendations to management; creating various reports and presentations which are often used for communication and tracking purposes.
• Provides linkages between company franchise and support departments by communicating and acting as the liaison for division.
• Adheres to environmental policy, procedures, and supports department environmental objectives
• Provide administrative support and communication facilitation.
• Construct/create/prepare communication and/or presentation pieces.
• Provide traditional support in areas of travel arrangements, scheduling, monthly expense reports, ordering supplies and materials, and other provisions i.e. typing, copying, collating .
• Coordinate Monthly Business Reviews with Each Region: NA, LA, EMA, Japan, AP, Emerging Markets, Ireland, and WW Engineering.
• Arrange on calendars, send pre-meeting notification, connect and facilitate live meeting, take minutes and distribute, navigate WW Dashboard for metrics.
• Coordinate WW Regional Quarterly Business Reviews. Arrange on calendars, send pre-meeting notification, connect and facilitate live meeting, take minutes and distribute, navigate WW Dashboard for metrics.
• Coordinate staff meetings. Arrange on calendars, send pre-meeting notification, connect and facilitate live meeting, take minutes and distribute
• Coordinate quarterly global Meetings week long meetings with attendees from all regions.
• Organize meeting room, supplies, monitor agenda, take minutes and distribute.
• Organize and manage the Share Point sites. Update, manage access, etc.
• Performs other related duties as assigned by management.

Qualifications:

• Minimum education required for competent performance: High School Degree or equivalent.
• Some college to A.S. degree, preferred.
• Demonstrated business knowledge of Vision Care Supply Chain both domestically and at the worldwide affiliate level
• Demonstrated experience with a customer interaction role
• Proven self-starter, high initiative track record
• Ability to work independently and under pressure with minimal supervision
• Excellent presentation and communication skills verbal and written
• Strong, proven organizational and analytical skills
• Experience with gathering data from multiple sources, organizing and presenting metrics and dashboards
• Ability to manage multiple priorities successfully
• Excellent decision-making skills
• Ability to meet critical deadlines that require others at a higher level meet their deadline.

Apply now for immediate consideration!
Please do not contact your local Kelly branch location as they are not filling this position. #p1

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Engineering/Technology – Project Services?

Looking to work with leading project management organizations at top companies around the world? That's where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world's most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects—all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That's just good planning.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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