Event Senior Specialist Job Listing at Qualtrics in Seattle, WA (Job ID 6895695)

Description

At Qualtrics, we create software the world's best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform—we are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit, determination, and a disdain for convention—but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers.   When you join one of our teams, you'll be part of a nimble group that's empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the microphone and iterating until the best solution comes to light. You won't have to look to find growth opportunities—ready or not, they'll find you. From retail to government to healthcare, we're on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that's work worth doing.

Event Senior Specialist

Why We Have This Role   You'll play a key role in bringing some of our most important events to life—both the ones our customers experience and the ones that build our company culture. From keeping the operational gears turning to supporting high-impact, large-scale events, your work will be felt across the business. You'll partner closely with a seasoned and welcoming team that values precision, follow-through, and curiosity. This is a great opportunity for someone who wants to grow in event marketing by doing meaningful work that directly contributes to company momentum.   How You'll Find Success

• You're highly organized and detail-oriented, able to juggle multiple tasks and deadlines in a fast-paced environment while ensuring nothing slips through the cracks.
• You take initiative and follow through, progressing work independently with limited guidance and following up consistently—without needing to be reminded.
• You're eager to learn and adapt quickly, diving into new tools and processes with curiosity, and striving to get up to speed independently whenever possible.
• You support complex marketing efforts with precision, helping manage execution while actively looking for ways to improve both efficiency and quality.
• You're a clear communicator who builds trust, collaborating effectively across teams and ensuring stakeholders are informed, aligned, and supported.
• You're growth-minded and receptive to feedback, seeking opportunities to strengthen your skills and contribute more effectively every step of the way.

How You'll Grow

• Get hands-on experience supporting large-scale, high-visibility events, building foundational skills in planning, logistics, and execution.
• Be part of a growing team shaping a new Events Center of Excellence, gaining exposure to how strategic event programs are built and scaled.
• Work on exciting, evolving events, contributing to programs that are expanding and adapting, giving you a front-row seat to innovation in action.
• Learn from experienced event professionals, agencies, and vendors, developing your skills through mentorship and real-world collaboration.

Things You'll Do

• Provide operational support to the events team, including managing documentation, scheduling meetings, and maintaining Slack channels for seamless communication.
• Track and manage event contracts and financial documentation, including quotes, scope of works (SOW) and request for proposals (RFP); collaborate with finance to ensure accurate tracking and timely payments.
• Onboard contractors and agencies, ensuring they have access to necessary systems, documents, and event information to ramp up quickly.
• Support event execution, coordinating program elements, ordering and managing swag and materials, and assisting with travel arrangements for site visits and customer participation.
• Assist with research and project and deadline management, helping senior team members stay organized and informed across multiple event initiatives.
• Deliver excellent customer and internal support, managing event inboxes and Slack channels, maintaining service plans and documentation, and coordinating attendee services like info desks and accessibility accommodations.

What We're Looking For On Your Resume

• 3+ years of professional event marketing experience, ideally within a tech company or fast-paced environment.
• Hands-on experience with pre-event planning and onsite execution, including customer-facing conferences and internal events such as Sales Kickoffs (SKOs).
• Proficient in Slack and Google Workspace tools (Gmail, Calendar, Sheets, Docs); experience with Tableau and Salesforce is a plus.
• Comfortable working cross-functionally with procurement and finance, especially in managing contracts, SOWs, and payments.
• Experience using event technology platforms such as Cvent, Eventbase, Rainfocus, or Splash is preferred.
• Proven ability to thrive in high-volume, fast-paced environments, managing multiple priorities with strong organization and attention to detail.

What You Should Know About This Team

• Supportive environment with opportunities to work both autonomously and collaboratively
• Fun, inviting, and inclusive work environment
• This team is made up of passionate, kind, and smart people who exemplify what it means to be a team

Our Team's Favorite Perks and Benefits

• Qualtrics Experience Program - $1,800 for an experience of your choosing (eligible after a year)
• 30 paid days off - 15 PTO + 5 Personal Days + 10 Holiday Closures (additional after a year)
• On top of standard benefits package (medical employees and their families, dental, vision, life insurance, etc) we provide snacks, drinks, and free lunches in our offices

  The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week, work where you want, owning the integration of work and life.   Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.   ​​​​​​​Applicants in the United States of America have rights under Federal Employment Laws:Family & Medical Leave Act,Equal Opportunity Employment,Employee Polygraph Protection Act   Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know.   Not finding a role that's the right fit for now? Qualtrics Insiders is the one-stop shop for all things Qualtrics Life. Sign up for exclusive access to content created with you in mind and get the scoop on what we have going on at Qualtrics - upcoming events, behind-the-scenes stories from the team, interview tips, hot jobs, and more. No spam - we promise! You'll hear from us two times a month max with fresh, totally tailored info - so be sure to stay connected as you explore your best role and company fit.

For full-time positions, this pay range is for base per year; however, base pay offered may vary depending on location, job-related knowledge, education, skills, and experience. A sign-on bonus and restricted stock units may be included in an employment offer, in addition to a range of medical, financial, and other benefits, based on eligibility criteria.

Washington State Annual Pay Transparency Range $74,000—$140,000 USD

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