Administrative Team Manager Job Listing at SAIC in Chantilly, VA (Job ID 2613656)

Description

Description

SAIC has an immediate opening for an experienced and highly organized Administrative Team Manager to support a learning and training facility. The selected candidate will be responsible for managing the logistical, administrative, and coordination functions required to ensure the seamless execution of training operations and high-quality service delivery to the client.

This role requires a proactive leader who can manage administrative staff, coordinate across multiple stakeholder groups, support day-to-day facility operations, and ensure that instructors, students, visitors, and client personnel receive timely, professional, and reliable support. The ideal candidate will bring strong organizational skills, sound judgment, customer-service orientation, and the ability to operate effectively in a fast-paced government training environment.

Key Responsibilities

The Administrative Team Manager will be responsible for overseeing and coordinating the administrative support functions of the learning facility, including but not limited to:

• Coordinating logistical and administrative support for scheduled courses, events, meetings, and training activities
• Ensuring classrooms, breakout rooms, student areas, instructor spaces, and common areas are properly prepared and supported for training delivery
• Serving as a central point of coordination among the client, course directors, instructors, students, facility staff, and contract team members
• Supporting course scheduling, student registration, attendance tracking, roster management, classroom assignments, and training documentation 
• Coordinating meeting support, room setup, supplies, materials, visitor access, equipment needs, and other facility-related requirements 
• Monitoring administrative workflows to ensure timely, accurate, and professional support to the client
• Identifying and resolving logistical or administrative issues that may affect training execution
• Maintaining strong communication with client representatives and internal leadership regarding priorities, issues, risks, and upcoming requirements
• Supporting the development and implementation of standard operating procedures, checklists, schedules, and process improvements
• Ensuring administrative support activities are aligned with contract requirements, client expectations, and established quality standards
• Tracking action items, deliverables, deadlines, and recurring support requirements
• Supporting quality assurance activities, customer feedback collection, and continuous improvement efforts
• Ensuring professionalism, confidentiality, and responsiveness in all interactions with client personnel, students, visitors, and staff

Qualifications

Candidates must possess:

• Must currently hold an Active TS/SCI and Poly to be considered
• Minimum of 7 years of relevant professional experience
• Bachelor's Degree or commensurate experience may be substituted for the degree
• Experience managing administrative, logistical, operational, or coordination functions in a professional environment
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to coordinate across multiple teams, stakeholders, and competing priorities
• Experience supporting meetings, training events, conferences, or classroom-based activities
• Strong customer-service mindset and ability to deliver high-quality support to senior stakeholders and clients
• Ability to identify problems, recommend solutions, and follow through on action items
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and Teams
• Ability to work independently while also operating effectively as part of a larger contract or client-support team
• Ability to handle sensitive information with discretion and professionalism

Desired Skills:

The ideal candidate will also have:

• Prior experience supporting a federal contract
• Experience working in a training, education, learning center, conference center, or professional development environment
• Experience coordinating instructor-led training, student logistics, course schedules, or training facility operations
• Familiarity with government protocols, secure facilities, visitor access procedures, or controlled environments
• Experience developing administrative processes, standard operating procedures, checklists, or workflow improvements
• Prior experience managing customer service or front-office administrative teams
• Experience supporting quality assurance, performance metrics, or client satisfaction tracking