Description
Overview
Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.
The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense. Come join the fastest growing Division at Systems Planning and Analysis, Inc.!
The Space Systems Group (SSG), part of SPA's Space and Intelligence Division, provides timely and objective assessments and recommendations integrating technical, operational, programmatic, policy and business analysis. We focus on our key clients in the Space community including the US Space Force's Space Systems Command (USSF/SSC), one of the three designated Field Commands under USSF. We work tirelessly to provide integrated solutions based on information and communications throughout the chain of command. We provide clear and consistent analysis and recommendations which are aligned to strategic and leadership goals while balancing the ability to execute on time and on budget within the technical communities. Come join an organization responsible for being a key enabler of Spacepower!
SPA has an immediate need for an Administrative Assistant/HR Analyst.
Responsibilities
The Space Sensing Directorate - Finance (SSC/SNF) mission is to provide superior financial management and decision support that enables successful delivery of Space Sensing programs for warfighting. SNF is responsible for all financial planning, programming, budgeting, execution, scheduling, and cost estimating for the Space Sensing Directorate with a budget of more than $25B.
The ideal candidate will support the SSC/SNF, Chief Financial Officer (CFO), a civilian NH-04, and his staff that includes the Deputy CFO, a military Major (O-4), the Budget Chief and the Cost Chief, both civilian NH-04s. You will also provide executive administrative and HR support to Space Force customers in El Segundo, CA. You will be in the premier space acquisition organization responsible for delivering space-based capabilities and effects to our warfighters and allied partners.
Key duties asssociated with this position include but are not limited to the following:
- Apply critical thinking and experience to develop solutions for our customer's most challenging issues.
- Provide calendar support to the Chief Financial Office (CFO) and his Deputy CFO, a military Major (O-4). Ancillary support will be provided to the civilian, NH-04 Budge Chief and Cost Chief.
- Act as primary focal point for interface and coordination for all SNF processes.
- Manage/oversee all SNF human resources and personnel actions.
- Primary Point of Contact (POC) for interface and coordination with the Space Sensing Management Operations Division (SNO) on all SNF HR and personnel processes.
- Manage all SNF HR taskers through the Enterprise Task Management Software Solution (ETMS2) system.
- Plan and schedule meetings and events, including facilities, audio visual, other materials/documentation, security requirements, and record meeting minutes.
- Organize logistical issues to support customer meetings and travel to include providing read-ahead materials and tracking the status of action items.
- Support customers with official travel using the Defense Travel System (DTS) to include submitting travel authorizations and vouchers.
- Create documents and serve as the SNF Records Custodian (RC).
- Understand Department of Defense, Air Force, and Space Force organizations, processes, procedures, instructions, and guidance.
- Support customer meetings, which include providing read-ahead materials, drafting meeting minutes, and tracking assigned action items.
Qualifications
Required Qualifications:
- US Citizenship and an active DoD Secret clearance
- Completion of an Associate degree in a related field
- 10+ years of relevant experience providing administrative support to executive-level internal/external customers and senior leaders
- Knowledgeable in DoD Adminsitrative and records management systems/processes
- Expertise using MS Office applications (Word, Excel, PowerPoint) and DoD, Air Force, and/or Space Force training tools and systems to include DTS, SharePoint, and Teams
- Ability to report to designated work location in El Segundo, up to full time, based on the needs of the customer
Preferred Qualifications:
- Completion of a bachelor degree in a related field
- 15+ years of relevant experience
At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities.
SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc.
Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Pay Transparency Range: 110k - 130k
Qualifications
Required Qualifications:
- US Citizenship and an active DoD Secret clearance
- Completion of an Associate degree in a related field
- 10+ years of relevant experience providing administrative support to executive-level internal/external customers and senior leaders
- Knowledgeable in DoD Adminsitrative and records management systems/processes
- Expertise using MS Office applications (Word, Excel, PowerPoint) and DoD, Air Force, and/or Space Force training tools and systems to include DTS, SharePoint, and Teams
- Ability to report to designated work location in El Segundo, up to full time, based on the needs of the customer
Preferred Qualifications:
- Completion of a bachelor degree in a related field
- 15+ years of relevant experience
At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities.
SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc.
Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Pay Transparency Range: 110k - 130k
Responsibilities
The Space Sensing Directorate - Finance (SSC/SNF) mission is to provide superior financial management and decision support that enables successful delivery of Space Sensing programs for warfighting. SNF is responsible for all financial planning, programming, budgeting, execution, scheduling, and cost estimating for the Space Sensing Directorate with a budget of more than $25B.
The ideal candidate will support the SSC/SNF, Chief Financial Officer (CFO), a civilian NH-04, and his staff that includes the Deputy CFO, a military Major (O-4), the Budget Chief and the Cost Chief, both civilian NH-04s. You will also provide executive administrative and HR support to Space Force customers in El Segundo, CA. You will be in the premier space acquisition organization responsible for delivering space-based capabilities and effects to our warfighters and allied partners.
Key duties asssociated with this position include but are not limited to the following:
- Apply critical thinking and experience to develop solutions for our customer's most challenging issues.
- Provide calendar support to the Chief Financial Office (CFO) and his Deputy CFO, a military Major (O-4). Ancillary support will be provided to the civilian, NH-04 Budge Chief and Cost Chief.
- Act as primary focal point for interface and coordination for all SNF processes.
- Manage/oversee all SNF human resources and personnel actions.
- Primary Point of Contact (POC) for interface and coordination with the Space Sensing Management Operations Division (SNO) on all SNF HR and personnel processes.
- Manage all SNF HR taskers through the Enterprise Task Management Software Solution (ETMS2) system.
- Plan and schedule meetings and events, including facilities, audio visual, other materials/documentation, security requirements, and record meeting minutes.
- Organize logistical issues to support customer meetings and travel to include providing read-ahead materials and tracking the status of action items.
- Support customers with official travel using the Defense Travel System (DTS) to include submitting travel authorizations and vouchers.
- Create documents and serve as the SNF Records Custodian (RC).
- Understand Department of Defense, Air Force, and Space Force organizations, processes, procedures, instructions, and guidance.
- Support customer meetings, which include providing read-ahead materials, drafting meeting minutes, and tracking assigned action items.
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