Administrative Services Coordinator I - Temporary Job Listing at State of Vermont in Waterbury, VT (Job ID 1398885700A1)

Description

Overview

The Child Development Division (CDD) is hiring an Administrative Services Coordinator I to support the Children's Integrated Services (CIS) team. This position will provide administrative, program, fiscal, and data support for Special Accommodation Grants and Specialized Child Care Agreements.

This position plays an important role in keeping time-sensitive grant, agreement, invoicing, data, and communication processes accurate, organized, and moving forward. 

Primary responsibilities include:
•    Preparing Special Accommodation Grant applications for review and processing
•    Communicating directly with Specialized Child Care program staff members
•    Processing materials related to Specialized Child Care Agreement materials in coordination with CDD partners.
•    Reviewing, processing, and tracking Special Accommodation Grant invoices and supporting documentation.
•    Maintaining accurate tracking systems for programmatic data
•    Entering and updating program information across spreadsheets and data systems used to support Special Accommodation Grants and Specialized Child Care services.
•    Supporting monitoring, reporting, and quality assurance activities related to grants, child care providers, children served, and program outcomes
•    Providing administrative and logistical support to Special Accommodation Grant applicants and recipients, Specialized Child Care providers, internal review teams, and other program partners.

The successful candidate will:
•    Be highly organized and able to manage multiple time-sensitive administrative, fiscal, and data processes.
•    Be detail-oriented and able to identify missing, incomplete, duplicate, or inconsistent information.
•    Be proficient in Microsoft Excel and experienced in using spreadsheets and data systems to create efficient processes for entering, tracking, verifying, reconciling, and reporting program information.
•    Communicate clearly and professionally with internal and external partners to support timely follow-up and completion of required materials.
•    Use sound judgment when navigating administrative processes and situations that may not have a clear-cut answer.
•    Have experience working with grant programs

This position will be funded on a part-time basis through the calendar year, up to 20-24 hours per week, with the possibility of continuation after 12/31/2026.

Who May Apply

This position, Administrative Services Coordinator I - Temporary (Job Requisition #55181), is open to all State employees and external applicants. This is a temporary position. Temporary work is typically for variable hours, and is not expected to be full-time. The State does not guarantee 40 hours of work per week.

If you would like more information about this position, please contact Keith.Williams@vermont.gov
Please note that multiple positions in the same work location may be filled from this job posting.
Resumes will not be accepted via e-mail. You must apply online to be considered.

 

AHS BACKGROUND CHECKS:  Candidates must pass any level of background investigation applicable to the position.  In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.

OR

One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

OR

Two years of full-time college coursework OR and Associate's degree in accounting, business or public administration, office administration or closely related field.

OR

One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.

and nbsp;

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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