Contracts and Grants Administrator Job Listing at State of Vermont in Barre, VT (Job ID 699B1530-F4F0-4)

Description

Overview

The Vermont Department of Libraries seeks a skilled, organized, and motivated Contracts & Grants Administrator. We are a small, fast-paced Department within the Agency of Administration (AOA) dedicated to supporting all libraries throughout the state. This position is in the Department's business unit and works under the supervision of the Commissioner of Libraries and in close cooperation with the Department's Executive Staff Assistant. The position coordinates with AOA's Finance and Management Office to pay invoices, process contracts, and grants, and monitor and report on federal grants awarded to the Department.

 

The position manages all departmental contracts and grants, including associated accounts payable, from inception to execution, including professional service contracts, purchase contracts, and IT services and systems contracts. It also oversees grants to public libraries, consortia, and non-profit partners and federal grants.  

 

The position supports department staff with contracts and a combination of state and federal grants, ensuring compliance with policies and procedures. The incumbent refines and develops internal purchasing, contracting, and grant procedures, and provides annual updates to the department's grant plan. 

 

The person in this position needs to be able to learn new processes, ask questions when needed, and provide feedback in a timely manner. The incumbent is required to be on-site for a minimum of two days per week, and in-state travel to meetings may also be required.

 

The Contracts and Grants Administrator interfaces with the department's leadership, library consultants and staff, and  AOA Finance.

Who May Apply

This position, Contracts and Grants Administrator (Job Requisition #51874), is open to all State employees and external applicants.
If you would like more information about this position, please contact jessica.leal@vermont.gov.
Please note that multiple positions in the same work location may be filled from this job posting.
Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Duties are performed in a standard office setting, but may involve some travel for which private means of transportation is required. Some evening or overtime work may be necessary. Interaction with grantees, contractors and consultants through phone contact is required.

Minimum Qualifications

Bachelor's degree or higher AND two (2) years of work experience that includes one or more of the following: (a) administration of grants/contracts as a funder and/or recipient; (b) collaboration with community partners in the delivery of social services; c) enforcement of provider agreements; OR d) management of financial affairs or a governmental accounting system.

OR

Four (4) years of experience that includes one or more of the following: (a) administration of grants/contracts as a funder and/or recipient; (b) collaboration with community partners in the delivery of social services; c) enforcement of provider agreements; OR d) management of financial affairs or a governmental accounting system.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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