Education Project Manager - Grants Job Listing at State of Vermont in Montpelier, VT (Job ID 29FB2874-0D1B-4)

Description

Overview

The Vermont Agency of Education (AOE) is seeking a collaborative and systems-minded professional to serve as the Grants Management Education Project Manager, a role responsible for coordinating and improving the systems and processes that support education grants across the Agency.

Each year, the Agency oversees hundreds of millions of dollars in grants supporting Vermont's schools, students, and communities. Ensuring these funds are administered responsibly and efficiently requires strong systems, clear processes, and coordinated leadership.

This position serves as the operational lead for the Agency's Grants Management System (GMS) and helps coordinate how grant programs are designed, implemented, monitored, and closed out across the Agency. The role works closely with program, fiscal, monitoring, and technology teams to ensure the Agency's grants infrastructure operates as a coordinated and transparent system.
Rather than managing a single program, this role works across divisions and funding streams to support a cohesive enterprise grants management framework that promotes compliance, transparency, and effective service to Vermont school districts.

The ideal candidate enjoys solving complex operational challenges, improving systems and processes, and collaborating across teams to strengthen how public programs are delivered.

 

This position will:

• Lead the Agency's Grants Management System
  
  • Serve as the functional owner and operational lead for the Agency's Grants Management System (GMS)
  • Guide system improvements to support evolving federal and state requirements
  • Coordinate with the Agency of Digital Services and vendors on system design, testing, and enhancements
• Strengthen Grants Management Operations
  
  • Coordinate grants management processes across AOE divisions
  • Support consistent interpretation and implementation of grants requirements
  • Align program, fiscal, and monitoring workflows within a unified grants framework
• Support the Grant Lifecycle
  
  • Support lifecycle activities including application development, budgeting, reimbursements, monitoring, reporting, and closeout
  • Use system workflows and data to promote transparency, accountability, and consistency
• Lead Operational Improvements
  
  • Manage projects related to grants system modernization and process improvement
  • Support implementation of new federal or state requirements
  • Develop workplans and timelines for grants management initiatives
• Build Capacity and Collaboration
  
  • Develop guidance and tools to support consistent grants administration
  • Provide training and support to Agency staff and external partners using GMS
  • Collaborate with program, fiscal, and monitoring teams to strengthen grants operations

 

The AOE is committed to ensuring public funds are managed responsibly and that school districts can access and administer funding effectively. This position helps ensure the systems and processes behind education funding operate smoothly for both Agency staff and Vermont school districts, supporting fiscal stewardship, transparent government, and efficient public administration.

 

The ideal candidate will:

• Enjoy improving systems and operational processes
• Like working across teams to solve complex problems
• Be able to translate complex requirements into practical workflows
• Be comfortable balancing policy, technology, and operations

Who May Apply

This position, Education Project Manager - Grants (Job Requisition #54567), is open to all State employees and external applicants. 
If you would like more information about this position, please contact Karen Abbott at karen.abbott@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Work is performed in a standard office setting, but some travel may be required for which private means of transportation should be available. Work outside of regular business hours may be expected. Goal and result driven work schedule with related time and constituent pressures.

Minimum Qualifications

Master's degree AND two (2) years or more of professional experience in the education field, with knowledge of K-12 public education systems and education technologies at local or state level.

OR

Bachelor's degree AND four (4) years of professional experience in the education field, with knowledge of K-12 public education systems and education technologies at local or state level.

Preferred Qualifications

Experience with:

State or federal grants administration

Project management and operational process design

Enterprise information systems or workflow platforms

Public sector administration or education programs

Process improvement or system implementation

Developing policies, procedures, or operational guidance

Working collaboratively across teams and organizations

Experience with:

State or federal grants administration

Project management and operational process design

Enterprise information systems or workflow platforms

Public sector administration or education programs

Process improvement or system implementation

Developing policies, procedures, or operational guidance

Working collaboratively across teams and organizations

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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