Financial Administrator I Job Listing at State of Vermont in Waterbury, VT (Job ID 99EF0B14-66A2-4)

Description

Overview

The Financial Administrator I provides day-to-day financial and accounting support for Vermont Correctional Industries (VCI) and Risk Intervention Services (RIS) within the Department of Corrections' Central Business Office. The ideal candidate brings hands-on experience in accounts payable, accounts receivable, and payroll, thrives in a fast-paced and highly detailed, team-oriented environment, and is committed to accuracy, timeliness, and excellent customer service for internal partners and vendors.

Key Responsibilities

• AP/AR: Process vendor invoices/credits/payments; reconcile statements; issue customer invoices; manage aging and collections; maintain compliant vendor/customer records.
• Payroll: Review/validate time entry for incarcerated individuals, process payroll, adjustments, and coordinate with the Program Coordinator to resolve issues and ensure timely, accurate pay.
• General Ledger: Prepare/post journal entries; perform account reconciliations and variance analysis; maintain audit-ready documentation.
• Systems & Reporting: Use QuickBooks; process/verify contract payments in VT Buys RIS (Risk Intervention Services); process BGS (Building and General Services) and ADS (Agency of Digital Services) payments; handle TSFs and ONLs; ensure data integrity and produce routine/ad hoc reports.
• Assist with assets and year-end inventory reporting.
• Contracts/Procurement: Review contract terms, match invoices/receipts, verify approvals, and coordinate deliverable validation with program staff.
• Compliance & Service: Adhere to State financial policies and internal controls; support audits with organized documentation; provide responsive support to staff, vendors, and partners.

Join a collaborative, high-performing finance team that supports meaningful programs at VCI and CHSVT, with opportunities for learning, cross-training, and career growth.

This position, Financial Administrator I (Job Requisition #55440), is open to all State employees and external applicants.

If you would like more information about this position, please contact Denise.F.Montgomery@vermont.gov.

Resumes will not be accepted via e-mail. You must apply online to be considered.

Please note that multiple positions in the same work location may be filled from this job posting.

Work is performed in a standard office setting.

High School diploma or equivalent AND three (3) years or more of accounting experience maintaining, reviewing and analyzing financial data and records.
 

OR

Associate's degree in accounting, business/office administration AND two (2) years or more of accounting experience maintaining, reviewing and analyzing financial data and records.

OR

Bachelor's degree in accounting, business/office administration.

OR

One (1) year or more of experience as a Financial Specialist III with the State of Vermont.

NOTE: All levels of required accounting experience, unless otherwise noted, must have been performed to ensure compliance with GAAP (Generally Accepted Accounting Principles) and standar

In accordance with federal regulation, any person applying for employment in the Department of Corrections must provide relevant information.  Previous institutional employers will be contacted and required to provide information regarding substantiated incidences of sexual abuse or resignation during a pending investigation of an allegation of sexual abuse.  By submitting this online job application, you certify all information furnished is true and complete.  The information you provide in accordance with this regulation may be used, and previous employers may be contacted for the purpose of investigating and verifying your work history.

Conviction History Requirements: Candidates who have any felony conviction record or who, within the past five (5) years, have been placed under supervision or sanctioned for a misdemeanor conviction must receive a waiver from the Commissioner of Corrections in order to be considered for employment.  You may access the application and corresponding documents by clicking here.  Once you have completed the application, please send it directly to the hiring manager identified as the contact person in this job posting.

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including: 
    • 80% State paid medical premium
    • Dental Plan at no cost for employees and their families
    • Flexible Spending healthcare and childcare reimbursement accounts
    • Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
    • Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
    • Low cost group life insurance
    • Tuition Reimbursement
    • Incentive-based Wellness Program
    • Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.