Graduate Student Affairs Officer Job Listing at University of California in Irvine, CA (Job ID 65674)

Description

Required Qualifications
Job Opening ID: 65674 Reports To: Department Manager Working Title: Graduate Student Affairs Officer Department: Mathematics Bargaining Unit: 99 FLSA: Exempt Payroll Job Code: 004575 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: 8-5, M-F Employee Class: Career

 

Position Summary:
  The mission of the UCI School of Physical Sciences is to uncover fundamental truths and to provide transformative discoveries that improve the world. Our aim is to deliver scientific breakthroughs that reshape our understanding of the physical world and provide solutions to the most profound problems of our age. Our students thrive in a diverse environment of inclusive excellence and our alumni lead top companies around the world. The Mathematics Department is comprised of 43 senate faculty, 24 non senate faculty, approximately 700 undergraduate students, and 100 Ph.D. students. A highly productive and influential department on campus, the Mathematics Department hosts a workplace environment that strives for strong service, excellence, while inspiring creativity, teamwork, knowledge, professional development, and support for all its constituents. The department provides an educational, supportive, challenging, engaging, and rewarding atmosphere where collaboration and innovation both thrive. This position will begin full time on-site. After assessing work productivity throughout the six-month probationary period along with satisfactory progress and supervisor approval, the incumbent may request a hybrid/remote schedule that fits within the department's business needs.
  The Graduate Affairs Officer in the Department of Mathematics at UC Irvine has independent responsibility for the full range of administration of the graduate student affairs unit. Acts as the primary point of contact for faculty, staff, students, Dean's office, and central administrative units regarding graduate program student matters. Provides counseling to current students on issues related to their academic progress, employment, and personal adjustments. Directly and independently responsible for all aspects of the degree requirement process. Implements or oversees all aspects of the graduate student recruitment process and advises prospective students on admissions-related issues such as admissions policies, financial aid and fellowship opportunities, and campus housing options. Maintains financial tracking, budgeting, and forecasting for Departmental graduate student employment and graduate block funding. Oversees graduate employment functions within the Department and interacts with faculty, staff, and graduate students to ensure integrity of the department's graduate program. Serves as backup to the Undergraduate Student Affairs Officer.

 

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

  The expected pay range for this recruitment is $56,200.00 - $76,500.00 (Annual Salary). The Full Salary Range for the salary grade this position is assigned to is $56,200.00 - $96,800.00 (Annual Salary).
    Department Website:

https://www.math.uci.edu/

 

Required:   1-3 years in Student Affairs within the University of California; 3-5 years in Student Affairs within higher education. Bachelor's degree in related area and / or equivalent experience / training. Working knowledge of advising and counseling techniques.  Solid verbal and written communication skills.  Multicultural competencies; ability to work with diverse populations.  Ability in problem identification and reasoning; ability to develop original ideas to solve problems.  Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.  Ability to adapt to changing priorities. Ability to work and function in a team-oriented environment and effectively promotes teamwork and group cohesiveness.  Promote and maintain professional competence in the work area by actively moving towards understanding differences in coworkers' styles and level of capabilities and by actively diffusing negative behaviors and performance in the workplace.  Interpersonal and strong customer service skills to work effectively with department senior management, faculty, staff, and students with the ability to clearly communicate and explain complicated procedures and policies.
  Preferred:  

• Knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. 
• Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students and scholars. Proficient in the use of university-specific computer application programs, such as UC Path, GWA, KFS, WebSoC/eSoC, CIM.

 

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu

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