PAYROLL ASSOCIATE Job Listing at University of California in Riverside, CA (Job ID 69341)

Description

Job Posting

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Position Base
Riverside

Location
UCPath 

UCPATH 

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

UCPath is the University of California's shared services center in Riverside, CA. UCPath manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at UCPath work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications. Learn more about the UCPath Center

Position Summary
The Payroll Associate uses payroll concepts to apply systemwide policies and procedures to resolve a variety of payroll issues such as reconciliation, payroll taxation, penalties and deposit requirements. The Payroll Associate works on payroll problems of moderate scope where analysis of situations or data requires a review of a variety of factors. This position will also be responsible for providing expertise and support to ensure the flawless execution and administration of payroll. Ultimately, the incumbent of this role performs a variety of accounting functions related to the preparation, processing, maintenance, verification, and reconciliation of payroll records and payment of funds. The Payroll Associate is also responsible for addressing escalated payroll inquires and issues and providing support and guidance to Payroll Assistants.

Key Responsibilities

• 60% PAYROLL ADMINISTRATION Performs a variety of complex accounting duties including the preparation, processing, and maintenance of payroll, salary, and benefit calculations, i.e. garnishment processing, additional earnings processing, deduction processing, on and off-cycle payroll processing, on-line check processing, retroactive payroll processing, check reversal/adjustment processing, payroll reconciliation, and tax filing and accounting). collects, analyzes, updates and reconciles payroll data on a regular basis. In subsequent phases, may review timesheets and then calculate and record salary adjustments as necessary. Researches and analyzes payroll discrepancies and exceptions then processes appropriate corrections and/or adjustments. Researches, calculates and prepares payments for various vendors. Reviews, analyzes and updates salary spend projections for accuracy.
• 20% RECORDS & REPORTS MAINTENANCE Maintains accurate records and monitors salary and benefit related data of the employee population. Monitors record keeping procedures for data accuracy. Maintains mandated documents as required by federal and state legislation including salary schedules. Partners with the reporting team to create a variety of complex payroll related reports as mandated by county office, state, and federal regulations. Plans and monitors work timelines.
• 20% CLIENT SUPPORT Assists location HR and UCOP staff in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures. Assists extended HR staff in compiling data and interpreting legal reporting requirements. Answers inquiries from internal and external clients, resolves problems and recommends solutions. Provides data for auditors, and local, state, or federal agencies. Responds to salary verification requests. Researches payroll and benefit record keeping issues like sick leave and vacation balances; performs appropriate action as needed. OTHER Other duties as assigned.

Experience
Required Qualifications

• Min 2 years directly related experience or equivalent combination of education and experience

Skills and Abilities
Required Qualifications

• Has knowledge, skills and abilities needed to analyze and determine how the payroll plans are developed and administered in the most efficient manner.
• Has knowledge of systems and technology that support payroll plans. Understands how changes to these will affect outcomes, operations and fiscal objectives.
• Ability to identify complex problems and related information to develop and evaluate options and implement solutions.
• Basic experience in project management, planning, execution, monitoring, and controlling. 
• Ability to provide high quality work utilizing highly developed and effective communication (written and verbal), time management, and collaboration skills. Strong team player.
• Ability to promote and implement changes to current practices and processes. Strong influencing, conflict management and negotiation skills.
• Intermediate skills with Microsoft Office Suite (particularly Excel and PowerPoint). 
• Strong attention to detail and thoroughness in work product. Ability to prioritize, streamline and accomplish assigned projects. 
• Highly self-motivated and directed. 
• Strong analytical, problem solving, critical thinking, and organizational skills.
• Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities. Ability to maintain flexibility and quickly address changing priorities.
• Ability to accomplish assigned projects without compromising the integrity of UCPath and/or University of California policies and procedures. Ability to provide excellent service with integrity.
• Ability to appropriately handle confidential matters and material. Ability to think strategically and focus on the accomplishment of UCPath mission and priorities.

Preferred Qualifications

• Experience with shared service center practices and technologies. Fundamental Payroll Certification (FPC).Experience and proficiency in the PeopleSoft Payroll module.

Education
Required Qualifications

• Bachelor's degree in human resources, finance, business or related field and/or equivalent experience/training.

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Job Title
Payroll Analyst 2

Job Code
006943

Salary Grade
Grade 19

Payscale:
$63,000 - $73,000 - Salary offers are determined based on final candidate qualifications and experience. 

Full Salary Range:
$54,200 - $93,200

Benefits: For information on the comprehensive benefits package offered by UCPath visit: Benefits of Working for UC

ADDITIONAL INFORMATION

This position will work a hybrid schedule which includes a combination of working both onsite at UCPath in Riverside and remote in California.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

For first consideration, please apply by: June 4, 2024. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20.  For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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