SUMMER INSTITUTE FOR EMERGING MANAGERS AND LEADERS (SIEML) MANAGER - REMOTE Job Listing at University of California in Oakland, CA (Job ID 69910)

Description

Job Posting

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

Department Overview
Graduate, Undergraduate and Equity Affairs (GUEA) at the UC Office of the President provides leadership and support for efforts that advance UC equity and inclusion, close equity gaps, promote access to and successful completion of baccalaureate and graduate degrees, and help to provide an exemplary University experience for all. We are committed to the University of California's academic mission and to our core values: integrity in advocating unapologetically for access and institutional equity, respect for one another, accountability for and effective use of our public resources, and excellence in our service to the University and the State. 

Position Summary
Uses advanced operational concepts and objectives to resolve highly complex issues. Regularly works on issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Primarily deals with programs and proposals with broad impact across the function, research initiative, program and / or organization. Develops and oversees the implementation of new programs and processes.This position is eligible for a remote work arrangement within the state of California. The selected candidate must reside within the state of California or be willing to relocate.

Key Responsibilities

• 40% Program Management: Manages SIEML: serves as year-round program lead and lead contact for SIEML. Functions with a high degree of autonomy. Leads SIEML policy and program planning, development, administration, management and implementation. Regularly interprets, monitors and analyzes information regarding policies and procedures and provides consultative services to administrators and other stakeholders. Supports campus host lead in management of the on-site program. Annually coordinates with campus host lead to ensure all key programmatic elements (housing, core program content/agenda, corporate visits/engagement, field trips, speaker series are appropriately addressed by host campus in a manner consistent with program guidelines, timelines and needs. Position may support key programmatic content needs in finalizing the program each year. Position is on site each summer for full duration of the residential program and serves as one of the primary contacts during program each summer. Provides analyses and administration for complex program budget, working directly with internal and external constituents. Develops positions, hires, directs and supervises student interns and ambassadors. Creates and manages SIEML Ambassador Program. 

• 30% Outreach, Admissions and Alumni Engagement: Oversees development and implementation of program admissions policies, regulations and guidelines, and evaluates annually for effectiveness. Serves as the systemwide and national lead for SIEML, represents the program in a wide range of settings and opportunities to advance its brand and impact. Develops and coordinates policy and program communications; Provides comprehensive expert guidance on SIEML admissions policies. Serves on various committees and leads efforts to identify and propose improvements to recruitment strategy and technology to enhance applications and yield. Communicates and collaborates with each of the UC business schools, including in-person visits. Proposes, leads and/or participates on policy, strategy and planning committees and working groups. Leads regular systemwide meetings. Maintains and shares prospective graduate program applicant information with UC business schools. Identifies opportunities and recommends outreach and recruitment activities for UC Business School personnel. Routinely identifies opportunities for UC business school faculty and administrators to outreach to HBCUs and HSIs and help raise UC's profile and presence with key stakeholders on these campuses. Facilitates sharing of outreach and recruitment planning information between UC business schools (travel and conference plans) to maximize inclusion outreach opportunities on behalf and beyond SIEML and overall outreach on behalf of UC graduate business school programs. Manages database of alumni contact information, including data about current academic status, graduate programs applied to and attended, career paths and other pertinent information; Documents and shares significant activities of SIEML alumni with UC school reps; Provides consistent stewardship to alumni, ensuring that alumni feel continual connection with program; Delivers regular updates about SIEML to alumni; Creates and manages social media platforms for alumni and manages engagement. Counsels stakeholders in considering and executing innovative efforts to drive inclusion outcomes across UC business programs. Partners and participates in training opportunities to advance understanding of admissions programs and guidelines. Provides consultation to and develops systemwide publications describing SIEML admissions evaluations policies, and consults with UC business schools regarding recruitment and admissions of SIEML alumni. Leads admissions process; organizes admissions committee meetings and chairs admissions committee; collects applications, organizes and shares with admissions committee. Gathers all admissions evaluations from admissions committee and coordinates selection process and notifies applicants of decisions. Serve as primary recruiter for SIEML program. Manages creation and deployment of annual outreach/recruitment plan; oversees creation and delivery of outreach and marketing materials; oversees and manages social media marketing efforts. Visits HBCUs and HSIs; cultivates substantive relationships with representatives from partner and potential partner institutions and meets with potential program applicants (individually, group workshops, etc.). Delivers presentations, conducts workshops; facilitates public relations and media opportunities on behalf of the program. Organizes effective outreach activities. 

• 20% Executive Advisor and Program/Sponsorship Development: Provides in-depth evaluation and complex analysis to advance program. Develops proposals and recommendations to guide and support a broader strategic direction for the program. Advises UC business school deans and principal management staff, guides and directs planning and recommends innovative developments to advance equity and inclusion within UC business school community. Helps facilitate key new initiatives such as the annual UC Business School Deans Summit. Responsible for development of systemwide Alliance for Diversity in Business (ADB) to support collective UC impact via enhanced coordination, communication and collaboration between the six UC business schools. Serves as an advisor to CALI, a newly-created ADB outreach program, and other equity and inclusion initiatives, as appropriate. Responsible for engagement and reporting with state leadership/core program sponsor, as appropriate. Develops and cultivates relationships with industry partners and promotes sponsorship and program enhancement opportunities. 

• 10% Technology Management/Other Duties: Develops and advocates solutions to program issues, including developing and administering new systems, policies, processes, or programs. Leads and manages effort to create and maintain complex database to track all SIEML participants and alumni including post-participation application to UC business schools and post-graduation placement. Also responsible for coordinating larger unit-wide complex database development for primary systemwide pathways programs. Develops and implements website policies and manages organizational website content; drafts newsletters and correspondence to organizational constituents; Manages and maintains data and documents; Creates annual report for UC and government leadership and other external audiences. Other duties as assigned. 

Experience
Required Qualifications

• Minimum 8 years of relevant work experience.

Skills and Abilities
Required Qualifications

• Comprehensive understanding of SIEML admissions requirements, including mitigating circumstances / bases for exceptions; Knowledge and understanding of UC and the campus business programs.
• Excellent ability to analyze, interpret and communicate policies and procedures to the university community, educators, prospective students and the public.
• Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Broad knowledge of a variety of administrative operational activities such as project and event management, basic fundraising processes, risk management planning, website design, and accounting guidelines.
• Excellent ability to lead collaborative relationships with UC, schools, other universities, community organizations, and other institutions.
• Advanced knowledge of project management including program design, implementation, and evaluation.
• Well-organized, focused, goal-oriented with an ability to prioritize and exercise good judgment.
• Ability to use discretion and maintain confidentiality.
• Strong skills in long and short-term planning, analysis, problem-solving, and customer service.
• Advanced skills to develop the University's strategic recruitment plans, designing outreach and recruitment programs and materials that will inform, attract, and enroll top candidates to the school / college, including students from under-represented groups.
• Experience in higher education, with demonstrated interest and responsibility in domains of diversity, equity and inclusion.
• Solid experience in social media marketing and general marketing practices.
• Familiarity and interest in business education.
• Professional experience in higher education recruitment and admissions.
• Knowledge of Outlook, Word, Excel, and PowerPoint at the level of sophistication required for the position.
• Experience overseeing the creation and management of a database.
• Experience overseeing the creation and management of a website.
• Experience using Cascade web development software a plus.
• Advanced knowledge of applicable policy analysis techniques.
• Ability to work both independently as well as collaboratively with school staff and other university representatives to achieve defined goals is critical.
• Takes initiative to organize and follow through with complex tasks to meet deadlines.

Preferred Qualifications

• Proven ability to use MS Office Suite.
• Excellent interpersonal skills and the ability to practice sound judgment in communicating effectively with a very diverse group of individuals in a diplomatic and professional manner, including both strong written and verbal communication skills.
• Resourcefulness in finding ways to engage individuals including appropriate, positive solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change.
• Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects.
• Expert knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Advanced understanding of admissions technology.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

Education
Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training 

Job Title
Project Policy Analyst 4

Job Code
007399

Salary Grade
Grade 23

Payscale:
$106,000 - $125,000, commensurate with experience

Full Salary Range:
$82,400 - $151,400

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is July  8, 2024. The position will be open until filled.

ADDITIONAL INFORMATION

This position is eligible for a remote work arrangement within the state of California. The selected candidate must reside within the state of California or be willing to relocate.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update:  The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20.  For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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