Administrative Assistant I Job Listing at UT Dallas in Richardson, TX (Job ID 28188)

Description

This role supports student employment recruitment by handling key HR functions such as onboarding, orientation, I-9 verification, and data management. Responsibilities include ensuring compliance in hiring processes, maintaining accurate records, managing job postings, coordinating with stakeholders, and assisting with administrative tasks to support the student employment experience.

Minimum Education and Experience

Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.

Preferred Education and Experience

Bachelor's degree with two years of related experience in HR or a similar field. Basic knowledge of recruitment, hiring, and onboarding practices.

Requires attention to detail, accuracy, and the ability to meet strict deadlines. Must possess a high level of integrity and professionalism in working with highly sensitive data; be proactive in identifying and troubleshooting issues; be able to successfully complete tasks with minimum supervision; compose routine email correspondence; other duties as assigned. 

Essential Duties and Responsibilities

This role supports student employment recruitment and includes key HR functions such as:

• Conduct onboarding appointments and other hiring procedures as needed
• Conduct brief orientation sessions for new student employees.
• Complete I-9 verifications for new hires, ensuring accuracy and compliance with federal guidelines. Maintain and update records as required.
• Review and verify department information submitted in the ePAR system for accuracy prior to processing the hiring request
• Maintain employee data in HR systems, ensuring information is up-to-date and compliant with organizational and legal standards.
• Manage the administration and review of all part-time, on-campus positions in Handshake to ensure compliance with all established policies.
• Monitor the student employment shared email inbox.
• Create and update hiring guides and policies.
• Participate in required meetings with stakeholders, including UTD HR, the Equifax representative, and others.
• Review and approve student-employee hiring proposals, initiate background checks, and extend offer letters to students.
• Assist with additional administrative tasks as needed, including tracking employee compliance and providing general office support.
• Other duties as assigned.

Additional Information

Remote Notice:
After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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