Company: UT Dallas
Location: Richardson, TX
Career Level: Mid-Senior Level
Industries: Government, Nonprofit, Education
Description
Provides advanced-level administrative support with responsibilities requiring an extensive understanding of organization operations, organizational procedures, and HR and Budget functions. Responsible for complex work processes utilizing initiative and judgement. May provide financial oversight of large budgets. Manages special projects, activities, and events. Employees at this level typically handle complex administrative tasks with independence, often managing specific areas of administrative and operations work. Works independently and requires judgment and discretion. May supervise lower-level Administrative Assistant(s).
Minimum Education and Experience
Bachelor's degree and five years of related accounting and office management/supervisory experience or an equivalent combination of education and experience.
Preferred Education and Experience
Bachelor's degree in business, accounting, or a related field of study and 5 years of directly job-related experience in an administrative capacity or an equivalent combination of education and experience. 5 years of supervisory experience. Experience in interviewing, hiring, scheduling, and performance management. Significant experience in financial management and administration in higher education. Must be proficient in MS Excel and operating systems such as PeopleSoft or comparable ERP software packages.
Essential Duties and Responsibilities
Administrative & Operational Management
- Oversee daily operations, including finance, HR, property, space, and general administration.
- Maximize resource utilization to support departmental strategy.
- Develop and implement SOPs and internal controls to ensure compliance and efficiency.
- Advise the Dean on budget planning and funding requests.
- Conduct cost/benefit analyses and monitor expenditures within budget guidelines.
- Ensure expenditures meet fund restrictions and reconcile cost centers monthly.
- Manage payroll processes, including appointments, funding changes, and issue resolution.
- Prepare and submit required financial reports and ensure compliance with regulations.
- Supervise administrative staff and graduate student workers, including hiring, training, scheduling, and performance management.
- Foster a collaborative and respectful work environment focused on excellence and team building.
- Provide training on business practices and compliance standards.
- Provide high-level administrative support to the Dean, including calendar management, travel coordination, and document preparation.
- Serve as the primary contact for the Dean's office, ensuring professional and confidential communication.
- Coordinate meetings, events, and special projects.
- Manage the university's graduate-level academic program review process.
- Ensure timely, compliant reviews aligned with institutional and THECB standards.
- Support departments in preparing documentation and coordinating external reviews.
- Maintain records and track outcomes for continuous improvement.
- Liaise with facilities management on space allocation and building operations.
- Manage property inventory and access control.
- Participate in committees, task forces, and special initiatives.
- Assist with departmental events, commencement, and conferences.
Additional Information
Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
- Competitive Salary
- Tuition Benefits
- Internal Training
- BCBS PPO Medical insurance – 100% paid for full-time employees
- PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
- Vision Insurance
- Long and short-term disability
- TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
- Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
- Dental/Vision/AD&D
- Paid time off
- Paid Holidays
- Paid Winter Break
- Fertility Benefits
- Remote Work Options – approved by department
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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