Description
JOB TITLE: SE FL Regional Fleet Asset & Warranty Specialist - FLEET SAVVY ANALYST - Audit, Warranty Dollars, VMRS accuracy & Excel !
LOCATION: West Palm Beach, FL
REPORTS TO: SE FL Regional Maintenance Manager
FLEET SIZE: 350+ Waste Pro Vehicles
POSITION SUMMARY
Waste Pro is seeking a highly analytical Regional Fleet & Warranty Specialist to support fleet maintenance operations across Southeast Florida. This role serves as a key partner to the Regional Maintenance Manager and leadership, providing oversight of fleet data, repair documentation, warranty recovery, and vendor spend while driving accuracy, accountability, and cost optimization across a large, complex fleet. This is a hands-on, data-driven role ideal for someone who understands fleet maintenance from both the shop and spreadsheet side.
KEY RESPONSIBILITIES
- Oversee and audit fleet maintenance dossiers to ensure accuracy of repair orders, parts costs, labor entries, and vendor utilization
- Lead and manage warranty recovery efforts, including tracking failed components, submitting claims, and ensuring reimbursement is captured
- Review and validate Vehicle Maintenance Repair Service (VMRS) coding for maintenance and repair accuracy
- Analyze labor trends, repair spend, and vendor performance to identify cost-saving and efficiency opportunities
- Partner with maintenance managers and vendors to address repeat failures, warranty issues, and data discrepancies
- Maintain high standards of documentation, compliance, and data integrity across regional fleet records
- Utilize advanced Excel skills to build reports, dashboards, and trend analyses for leadership review
WHY THIS ROLE MATTERS
This position plays a critical role in controlling fleet costs, improving data accuracy, and maximizing warranty recovery across one of Waste Pro's largest regional fleets. The right candidate will have visibility, influence, and the ability to make a measurable financial impact.
ESSENTIAL JOB FUNCTIONS:
- Provides Dossier training within the region, ensuring accurate and timely entries by field personnel.
- Leads Warranty Recovery procedures to maximize warranty application when available.
- Participates in Inventory (asset) Management to include vehicles and part
- Provides spot audits of all supplier managed programs in addition to internal auditing.
- Provides detailed reporting on productivity, usage, and any additional metrics as assigned by management.
- Understands and is able follow safety policies and procedures
OTHER JOB RESPONSIBILITIES:
- Employees in this job classification must attend and participate in corporation sponsored training courses as assigned.
- Employees in this job classification are responsible for keeping up to date on current technology, as job appropriate, being used by Waste Pro USA.
- Any additional job duties that may be assigned by the Supervisor.
QUALIFICATIONS:
- Experience supporting fleet maintenance operations in a data-driven environment; waste, trucking, logistics, or heavy equipment preferred
- Working knowledge of fleet maintenance systems, repair orders, VMRS coding, and vendor management
- Experience auditing maintenance documentation, including labor, parts, and vendor invoices
- Proven ability to track and recover maintenance warranties through claim submission and follow-up
- Advanced Excel skills (pivot tables, formulas, trend analysis, reporting)
- Strong analytical skills with the ability to identify trends, discrepancies, and cost-saving opportunities
- High attention to detail with a focus on documentation accuracy and data integrity
- Ability to work independently while partnering with regional maintenance leadership and vendors
- Willingness to travel up to 50% and work directly with shop and field teams
WORK ENVIRONMENT
Shop environment including, but not limited to, machines, tools, heavy equipment, chemicals, solvents, dust and fumes.
Inside facility, outside environment exposed to weather and vibrations from trucks and maintenance facility.
Occasional exposure to extreme weather conditions.
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