Description
DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life. ACCOUNTING SPECIALIST 1 Job Location: Division of Developmental Disabilities
1789 West Jefferson Street, Phoenix, Arizona 85007 Posting Details: Salary: $35,000.00-$42,711.97
Grade: 16
Closing Date: November 11, 2024 Job Summary:
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come join the DES Team!
The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Accounting Specialist 1. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.
Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance
Essential Duties and Responsibilities include but are not limited to:
• Tracking all requisitions requests, APP requisition entries, PO processing, and payment tracking. Tracking available funds for each PO is essential to ensure adequate funds are available for each service and commodity. Ensures all requests are appropriate with the most cost-effective goods and services ordered and all documentation is in plan place prior to paying invoices.
• Reviews all purchase requests and enters all request for all State Operated Residential Services requisitions and purchase orders into the Arizona Procurement Portal system. Ensures all utilized accounting codes are correct and up to date. Research vendor history for purchase of goods and services. Reviews contracts for statewide vendors and reconciles invoices. Enters receivers to process payments.
• Prepares stipend reports for the claims department to be issued to Client Funds. Approver for Purchasing Card transactions and notification to stakeholders.
• Managing and tracking overall facilities and infrastructure needs to ensure purchase orders are completed. This position is also responsible for procuring emergency services for State Operated Residential Services.
• Collection and reconciliation of Revolving Funds accounts for State Operated Residential Services and processing refund requests.
• Provide support and resolution to Providers and Vendors as needed.
• Provides backup support for the State Operated ICF's and Group Homes BOPS Business Operations Specialist and the State Operated Residential Services Business Operations Manager during absences.
• Act as liaison between State Operated Residential Services Manager and support staff and for all operations and purchasing related functions.
Knowledge in:
• Principles and Practices of business management
• Rules and Regulations as they pertain to program operations and activities.
• Policies and procedures established for the work system.
• Computerized products used in auditing and accounting systems and processes.
• MS Excel, MS Access and/or Google Workspace
Skills In:
• Identifying, communicating and implementing business principles and practices in the workplace.
• Applying and interpreting Federal and State laws, rules and regulations as they pertain to program operations/activities.
• Communicating clearly and effectively, both verbally and in written formats.
• Computer literacy.
• Interpersonal relationships.
• Organizational skills.
• Customer service.
Ability to:
• Analyze and evaluate systems, deficiencies, strengths, and solutions.
• Apply corrective measures or best practices as appropriate.
• Write reports and make recommendations.
• Maintain professional interpersonal relationships within and outside of the agency.
• Complete projects within expected time frames.
The ideal candidate for this position will have:
• One year of accounting experience
• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to Driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operated a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) (R2-10-201.11).
• Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency's ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
For questions about this career opportunity, please contact us Kari Nagler at 480-536-2513 or knagler@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 480-536-2513. Requests should be made as early as possible to allow time to arrange the accommodation.
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