Description
Summary of Position:
The Administrative Coordinator for the Skilled Nursing Facility reports directly to the SNF Director of Nursing. The position is responsible for ensuring the facility is following State and Federal regulations and providing person centered care by assisting the Director of Nursing with daily monitoring, auditing, etc. The position is responsible for assisting in maintaining the supplies, staffing, and required task completion to ensure regulatory compliance.
Qualifications
Education:
• High School Diploma
Experience:
• Skilled Nursing/Long Term Care experience preferred
• Previous office experience required
Knowledge/Skills/Abilities:
• Computer skills required- Google, Microsoft, etc. required
• Medical terminology preferred
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to walk, stand, sit, and talk or hear.
• The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
• The employee must occasionally lift and/or move up to 25 pounds
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Normal office environment. The noise level in the work environment is usually quiet to moderate while in the office.
• Occasional travel to various health system locations.
Essential Functions
1. Provides consistently exceptional care at all times.
2. Provides assistance and support to Director of Nursing daily
a. Daily meetings with Director of Nursing
b. Assist with other tasks as needed
3. Closes medical records after resident discharge and routes to Medical Records.
4. Completes monthly review of Pharmacy invoices. Collaborates with Director of Nursing to ensure accuracy of bill.
5. Orders supplies as needed.
6. Logs staffing information monthly into the CMS Payroll Based Journal as required by regulations.
7. Assists with Payroll and timeclock monitoring daily
8. Maintains sick call audit and monitoring for all employees
9. Distribute communications to staff; i.e. notices to staff, memos,
10. Prepare and distribute staff memos
11. Prepare weekly staff schedule; prepare available shift list every month
12. Maintains and discards facility files, forms, etc. as appropriate
13. Assists with maintaining organization of facility supplies, both medical and non medical
14. Provides support with regards to Electronic Health Record.
15. Maintains necessary regulatory monitoring of facility- provides weekly report i.e. HPPD, midnight census, discharges, etc.
16. Assists with audits necessary for QAPI
17. Assists with SNF and LTC billing duties:
a. Run credit card statements monthly
b. Coordinates with Finance
c. Communicates with families regarding financial statements
d. Double checks, prints and mails share of Cost statements to families
e. Conducts audits of A/R regularly to ensure accuracy of information
f. Attends weekly and monthly billing meetings with outside billing company and Director of Nursing
g. Communicates frequently with outside billing company regarding issues to ensure correctness of invoices, balances, shares of cost, payment plans, etc.
18. Schedules, prepares agendas and meeting minutes for required SNF meetings. i.e. QAPI, Antibiotic Stewardship, staff meetings, etc.
19. Responds to the needs of the department by performing other duties, as necessary.
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