Events Coordinator Job Listing at Bellevue College in Bellevue, WA (Job ID 14191)

Description

Position Summary  

The Event Coordinator is a full-time permanent position in the Institutional Advancement Division. The Event Coordinator plays a highly visible role with the primary responsibility of implementing all fundraising, donor cultivation and stewardship events for the Bellevue College Foundation (BCF) and select college events for the President's Office.

Working in the BCF office, the Event Coordinator reports to the Event Manager. This position will have primary responsibility for executing annual Foundation events and assisting campus partner programs with their fundraising and event logistics. This position will also support the BCF development staff, Board of Directors, leadership and other key volunteers to achieve annual fundraising goals of the foundation.

Responsibilities include supporting and complying with event timelines and strategy; identify and secure vendors (including catering, audio visual, etc.) and event talent (speakers, emcees, etc.); recruit and oversee volunteers; negotiate contracts with venues and vendors; coordinate event programing and scripts; direct on-site support staff, volunteers, and vendors; participate as staff support for the Foundation Board Events sub-committee; assist with the coordination of logistics for cross-division events such as groundbreaking ceremonies, grand opening events, open houses, alumni association events, etc.; perform related duties as required.

Pay, Benefits & Work Schedule  

Position Salary Range: $57,773/year - $80,882/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hire starts no higher than $63,550/year based on Bellevue College Exempt salary schedule.

We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay.

About The College  

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College.

About the Department  

Institutional Advancement is the external facing division of Bellevue College which includes marketing, website content, KBCS radio station, public relations, creative services, grants, and the Bellevue College Foundation. The foundation works with the college to build a culture of philanthropy and support. The Foundation's purpose is to raise funds to fulfill the mission of the Foundation and thereby the college's mission. The foundation's goal is to increase its impact on the college and community by increasing capacity and contributed revenue, connecting the college and the community, and serving as a customer service unit to the college.

Essential Functions  

Events Logistics

• Support and comply with event timelines and strategy.
• Work closely with BC Event staff to coordinate all event location and resources for BCF sponsored events.
• Identify and secure event vendors (including catering, audio visual, etc.) and talent (speakers, emcees, etc.)
• Negotiate contracts with venues and vendors.
• Coordinate event programing and scripts.
• Assist with the coordination of logistics for cross-division events such as groundbreaking ceremonies, grand opening events, open houses, alumni association events, etc. 
• Auction/Raffle procurement and gift tracking.
• Adhere to legal and compliance policies for the college and state of Washington.
• Debrief events with stakeholders and create continuous process improvement plans.

Coordination

• Recruit, schedule and facilitate volunteer participation on site.
• Direct on-site staff during event activities including pre and post event.
• Participate as staff support for the Foundation Board Events sub-committee.
• Post on social media platforms, as needed.

Revenue Generation

• Track event analytics and make recommendations to improve ROI (return on investment)

Cultivation and Stewardship Activity Support

• Schedule meetings and activities for the foundation and other appropriate college leadership, with donors, prospects, and key community stakeholders
• Providing exemplary customer service to all stakeholders

Other

• Other duties as required

Minimum Qualifications  

• Associate's degree or equivalent experience. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
• Minimum two (2) years of successful event support and/or execution.
• Demonstrated ability to manage multiple projects simultaneously, to set priorities, and to follow through on projects.
• Demonstrated knowledge and experience using event management and scheduling software.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint.
• Effective written and verbal communication and organizational skills.
• Effective interpersonal skills and professional demeanor; ability to create productive work relationships with a broad spectrum of individuals both inside and outside of the College.
• Experience working in a collaborative environment with diverse employees and customer/client groups or volunteers.
• Ability to work independently as well as in a team setting.
• Ability to work early mornings, evenings and weekends as needed.
• Demonstrated understanding of the value of higher education.

Preferred Qualifications  

• Bachelor's degree.
• Experience recruiting, managing, and working with volunteers.
• Intermediate to advanced computer skills including Microsoft Office; donor and event management software (including Greater Giving and Blackbaud Raiser's Edge); scheduling Software (preferably 25-Live).
• Experience in higher education event planning or nonprofit event planning.
• Social media and website management skills.

Conditions of Employment  

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. 

Other Information  

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply  

Applications received by 09/19/2024 will be given full consideration. Applications received after that date may be considered until the position is filled. 

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:   

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Describe and provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College
• Complete Job Questionnaires if applicable

Contact: 

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu.

EEO Statement  

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126. 

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu .

 Apply on company website