Administrative Support - Planning Coordination, Urban Planning and Economy Job Listing at City of Edmonton in Edmonton, AB (Job ID 53275)

Description

Are you a highly organized and detail-oriented administrative professional looking to support a team of planning professionals?
The City of Edmonton's Urban Planning and Economy Branch is looking for a dedicated and organized Administrative Support Clerk II to join the Planning Coordination team. In this role, you will be the main point of contact for administrative needs for the Director and Planning Coordination. You'll be part of a collaborative team, providing a wide range of clerical and administrative services to management, as well as to professional and technical staff. This position requires a blend of teamwork and independent decision-making to handle diverse and varied assignments, ensuring the smooth functioning of daily administrative tasks and the professional image of the team.

What will you do?

• Provide comprehensive administrative support, including managing calendars and emails, responding to inquiries, and organizing meetings and materials
• Coordinate and track council inquiries and reports, and format various documents such as Council Reports, Bylaws, and memorandums
• Manage document flow and records, ensuring proper filing, retention, and adherence to privacy regulations
• Handle financial and administrative tasks, including processing invoices through SAP Ariba, reconciling corporate credit card payments, and managing reimbursement requests
• Assist with onboarding new hires by coordinating logistical requirements like workspace setup and access credentials
• Support facility and asset management, including coordinating technology requests, managing inventory, and assisting with office maintenance
• Collaborate with other administrative team members across the Branch to develop efficient tools and processes