Advisory Board Facilitator Job Listing at City of Edmonton in Edmonton, AB (Job ID 51880)

Description

Working in the Community Investment Section, the  Advisory Board Facilitator will play a critical role in supporting the City of Edmonton's Council Advisory Boards, including the City of Edmonton Youth Council, Women's Advisory Voice of Edmonton, Accessibility Advisory Committee, and the Community Services Advisory Board. This position is instrumental in ensuring the smooth functioning, legislative compliance, and sound governance of these committees.

As a specialized Administrative position the Council Advisory Board Facilitator is essential to support the advisory council committees and ensure requirements and responsibilities are met.

Having a thorough understanding of Advisory Board structures, their distinct mandates, and the associated governance and legislative requirements will pave the way for success in this role!

What will you do?

• Meeting coordination, including materials, guest speakers and administrative support  Ensure Committee meetings run smoothly, which includes booking meeting rooms, and ensuring they are properly equipped with meeting technology
• Assisting with website updates and ensuring social media compliance
• Assisting with timely submission of reports and required documentation to clerks office
• Develop and maintain business process/practices documentation
• Provide information and advice to the committee on legislative and governance practices and issues
• Maintain ongoing awareness of  City Council priorities, reports, motions, etc to inform committee work and priorities for Support work that advises council on a a wide range of complex and sensitive community concerns, including gender and youth issues, 2SLGBTQIA inclusion, accessibility needs, racism, and other diverse perspectives
• Maintain regular communication with Advisory Board Chairs
• Financial monitoring, reporting and processing payments
• Maintain work and training plans for committees
• Ensure timely submission of information for reporting purposes and honorariums
• Maintain records management systems for successful work plans and knowledge succession
• Other duties as assigned