Clerk II Job Listing at City of Edmonton in Edmonton, AB (Job ID 53606)

Description

Do you have an eye for detail? This role within the City of Edmonton Archives offers a unique opportunity to combine clerical and administrative skills with a passion for preserving history. This multifaceted position encompasses a wide range of responsibilities, including managing reception, coordinating schedules, and assisting with procurement and payment handling. You will be an essential support to the City of Edmonton and will play a key role in maintaining and promoting the City's rich historical heritage.

What will you do?

• Oversee and cover reception desk including intercom for access to the Archives and Prince of Wales Armouries Heritage Centre for visitors and tenants
• Using Point of Sale technology, process client purchases (manage payments processes) for Archives reproductions (payment cards only)
• Follow the appropriate policies and procedures set out by Finance for payment processing, etc.
• Balance and submit accounts for both end of day and end of Month for the Archives - reviewed by Manager prior to submission to Finance
• Coordinate various schedules including working with Clerk I for coverage and other duties
• Greet visitors to the Archives
• Pick up and sort mail (internal and Canada Post) every day
• Liaise with trades
• Keep brochure rack stocked and organized
• Manage Community Information board
• Assist Archivists and EHB with mail outs and pick ups
• Assist with social media and on-line presence
• Coordinate vendors (vending machine, bottle recycling collection) in POWA
• Order new office supplies when requested or when supplies are reduced
• Maintain RIMs Inventory of POWA / Archives and Artifact Centre equipment
• Conduct staff/tenant orientations to building