Senior Procurement and Contract Specialist - Procurement & Contract Supply Logistics Branch (PCSLB) Job Listing at City of Edmonton in Edmonton, AB (Job ID 52126)

Description

The Edmonton Police Service (EPS) requires Two (2) Senior Procurement and Contract Specialist who are highly skilled to support various procurement activities across the organization. Reporting to the Manager of the Procurement & Contract Services Section, you will have the following responsibilities:

A. Development and Management of Competitive and Non-Competitive Procurements

• Provide advice regarding both Competitive and Non-Competitive procurements 
• Collaborate with business areas to compose RFx documents, develop evaluation criteria and strategies. 
• Develop evaluation plans and facilitate the RFx evaluation process. 
• Issue and manage RFx postings, including responses to proponent questions and other issues that may arise.
• Receive and review bids/proposals for compliance, prepare bid summaries, prepare evaluation spreadsheets and perform analysis of pricing and financial information.
• Review RFx award recommendations, perform due diligence, manage contract assembly, and prepare award reports with supporting documentation.
• Update procurement reports, files and tracking tools to ensure accuracy and completeness.

B. Procurement Planning 

• Take collaborative and proactive approach working with business areas to develop annual procurement plans.
• Provide advice to business areas to ensure that decisions and approvals are obtained in a timely manner.
• Facilitate and assist BA's to successfully navigate procurement procedures, methods, and approaches.
• Collaborate, and assist in advancing status reports to update leadership and business area's on the annual procurement plans 
• Facilitate, lead, and/or participate in planning activities for procurements that are of intermediate to high complexity and risk.
• Proactively work with business areas to promote competitive processes where possible.
• Consider EPS strategic initiatives when planning procurement activities with the intent to align with the strategic initiatives.
• Conduct research and data analysis using various tools such as SAP in support of the procurement planning processes.

C. Purchasing and Contracting

• Ensure completeness and accuracy of a variety of contracts, agreements, and Purchase Orders (PO) documentation.
• Monitor and manage contract renewals and option year extensions to maintain or increase best value to the EPS. 
• Assist business areas with substantiating proposed rate adjustments. 
• Assist business areas with supplier performance concerns and facilitate resolution with both the supplier and business area on performance and contractual issues when required.
• Facilitate contract negotiations on behalf of the EPS.

D. Leadership

• Provide supervision, coaching and mentoring to direct reports. 
• Act as initial escalation point for challenging files from direct reports.
• Actively seeks opportunities to develop professional learning and leadership growth for self and staff.
• Provide training, coaching, guidance to PCSL Branch Team members and others in the organization. 
• Responsibly and positively reflect the organization internally and externally.
• Act as role models and promote accountability, teamwork, and developing self and others among immediate team, Section, Branch and the organization at large.
• Support effective teamwork through constructive dialogue and sharing knowledge and experience.