Grants and Budget Manager Job Listing at Clark College in Vancouver, WA (Job ID 4727023)

Description

Description

Clark College is currently accepting applications for a full-time, 12-month, exempt Grants and Budget Manager position in the Business Services department. This position is responsible for post-award grant management to ensure compliance with all fiscal guidelines and reporting requirements. Additionally, this role will assist the Director of Business Services in developing and managing the college budget. This role will be a part of a collaborative team that provides support, leadership, and coordination across all areas of the College. This role reports directly to the Director of Business Services.
 
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

Position Responsibilities

JOB DUTIES AND RESPONSIBILITIES:

• Monitor grant-related expenditures, including payroll, to ensure compliance with all rules and regulations for private, state, and federal funding agreements. 
• Review and interpret federal and state regulations including Uniform Guidance for Federal Awards (2 CFR 200). 
• Collaborate with the Director of Grant Development and the Grants and Contracts Accountant to conduct periodic meetings and trainings for the principal investigators (PI) and personnel working on grants to ensure they understand fiscal and program requirements.
• Prepare and monitor sub-awards, contracts, and no-cost extensions.
• Assist with the preparation of funding agency reports, in conjunction with the PI and Grants and Contracts Accountant.
• Prepare quarterly fiscal status reports for grants, contracts and allocations for College leadership.
• Collaborate with accounting staff to prepare the indirect cost rate proposal.
• Establish, maintain, and coordinate closeout activities for grants and contracts, subcontracts, and industry agreements.
• Assist in the development of the annual budget ensuring collaboration from the College community and leadership, including providing support to the Budget Committee.
• Ensure budget data in College's financial management system remains accurate, entering adjustments as needed.
• Monitor College department budgets and communicate opportunities and concerns with department leadership to ensure over/underspending is addressed in a timely manner. 
• Prepare salary and benefit projections and analyses based on historical data and projected needs.
• Provide support and training to departments across campus to ensure budgets are understood and regularly monitored.
• Partner with HR/Payroll to ensure changes to employee compensation are properly reflected in the budget and payroll transfers between budgets are approved in advance.
• Focus on continuous improvement of budgeting system and use of technology.
• Provide information as requested by state and federal auditors and respond to audit requirements as necessary.
• Maintain records for both grants and budgets in accordance with college record retention policies.
• Participate in state meetings related to grant management and budgeting.
• Perform related duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or closely related field.
• Three (3) years of successful experience in fiscal grant and/or budget management including monitoring and reporting.
• Demonstrated ability to interpret grant regulations and guidelines to ensure compliance with funding requirements.
• Experience with complex computerized accounting systems and processes.
• Exceptional interpersonal skills and proven ability to communicate effectively with key stakeholders and constituents. 
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.

Supplemental Information

WHAT WE OFFER:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.  
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.   
• Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.  
• Campus bookstore offers snacks, apparel, and specialty supplies.  
• On-campus early childhood education care program (pending registration and availability). 
• Gym and recreation facilities available for membership.  
• Clark promotes wellness with a variety of different workshops and events

SALARY RANGE: $80,138-$92,791 /annually (commensurate with qualifications and experience).
Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
 
APPLICATION PROCESS:
Required Online Application Materials:

• Clark College Online Application 
• Current resume, with a minimum of three (3) references listed
• Cover letter describing background and experience related to qualifications and responsibilities of the position
• Responses to the supplemental questions included in the online application process 

Please apply online at www.clark.edu/jobs.
To contact Clark College Human Resources, please call (360) 992-2105.
 
APPLICATION DEADLINE:  
Required application materials must be completed and submitted online by 3 p.m., December 2, 2024.
 
CONDITION OF EMPLOYMENT:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts.

DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901.
 
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.  

ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
 
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.
 
Clark College's Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
 
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community.  The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, MLJenkins@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.   This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Clark College Human Resources
November 12, 2024
24-00145

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