AUDIT AND RENT ADMINISTRATOR Job Listing at Dollar General in Goodlettsville, TN (Job ID 2024-299237)

Description

Work Where You Matter: At Dollar General, our mission is Serving Others! We value each and every one of our employees. Whether you are looking to launch a new career in one of our many convenient Store locations, Distribution Centers, Store Support Center or with our Private Fleet Team, we are proud to provide a wide range of career opportunities. We are not just a retail company; we are a company that values the unique strengths and perspectives that each individual brings. Your difference truly makes a difference at Dollar General. How would you like to Serve? Join the Dollar General Journey and see how your career can thrive. Company Overview:

 Research and administers all monthly rent and percentage rent. Reviews all new store openings including relocations and expansions. Serves as back up to Department Manager to analyzing rents on existing portfolio as well as new store openings, relocations and expansions. Back up to Sr. and Department Manager, Audit & Rent Administration related to rent payment schedules exporting to Lawson, Landlord disputes for receivables, liquidated damages and Rent Payables default notices.

Collects, analyzes and reconciles data to detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with laws, regulations and management policies of invoices and annual operating expense statements and charges as team lead with respect to admin monthly rent.

Analyzes/calculates monthly rent and percent rent based on lease provisions for assigned locations. Makes necessary adjustments to the lease terms database (LX; Lucernex) to ensure payments are processing to the appropriate accounts. Makes any accrual/payable adjustments as needed. Discusses recurring problems and issues with manager to increase efficiency in the network.

Evaluates new store openings including relocations and expansions. Reviews occupancy expense, makes determination as to the cost center and appropriate account for which funds will be allocated to for relocations. Initiates the liquidated damages process, beginning with the creation of the liquidated damages form in MP (Manage Path) and concluding with the collection of monies due.

• Performs desktop audit of pass-through expenses such as Real Estate Taxes, Utilities, Common Area Maintenance, Repairs and Improvements (including capital improvements), Security Systems, Salaries, Advertising/Signage, Insurance and ensures prompt and accurate payment of said items via LX.
  • Research and obtains documents and information to determine whether events or processes comply with laws, regulations, lease or standards.
  • Communicates with Landlords, Lease Renewals, Rent Payables, Lease Compliance and Legal departments to promptly resolve audit findings, negotiate settlements and secure financial recoveries.
• Administers variable payments in LX for bi-weekly payments.Updates database related to vendor changes as furnished by the vendor administrator.Research rent statements and provide resolution of outstanding balances.
• Performs back-up detailed duties for Sr. Manager and/or Manager of Audit & Rent Administration as assigned.
• Prepares audit notification letters. Maintains audit-tracking database within LX.
• Assists in designing and developing comprehensive real estate audit procedures for identifying locations for in-depth audits. Maintains an on-going mutually beneficial communication and relationship with Landlords, Landlord representatives and/or their managing agents.

§ Advanced communication skills, must possess the ability for effectively use of written and verbal communications with all store and office personnel including Landlords, Attorneys and Operations.

§ Advanced problem solving and dispute resolution skills.

§ Advanced research and analytical skills.

§ Advanced excel skills.

§ Ability to work in a high-productive, deadline-oriented environment.

§ General knowledge of accounting principles.

§ Ability to organize and prioritize effectively in order to meet deadlines.

§ Ability to analyze data to ensure the accurate payment of rent.

§ Ability to operate mainframe and personal computer in windows environment using multi-software programs.

§ Ability to make effective decisions in a manner and with results that reflect company mission and values.

§ Ability to be a team player and is customer service driven.

§ Ability to conduct work as a professional.

§ Ability to interpret lease language to ensure that we keep our leases in a no default status.

Bachelor's degree with 3+ years' experience in commercial real estate or lease administration required