
Description
The Senior Administrative Assistant will provide administrative support to the Marketing group and will report to the Executive Coordinator NGL Marketing. Responsibilities include, but are not limited to:
- Provide back-up support for Marketing Coordinator/Executive Assistant.
- Support SVPs/VPs and team members with ad hoc administrative tasks.
- Manage extensive domestic/international travel arrangements
- Ability to plan/coordinate multiple customer/internal events
- Plan and coordinate conference calls and meetings with internal and external customers, including coordinating schedules, conference room set up, catering coordination, and materials preparation.
- Online management of expense reports and invoices using Oracle.
- Preparation of daily and weekly reports for commercial marketing groups.
- Coordinate Building Maintenance: Address and resolve facility-related issues promptly and efficiently.
- Restock Supplies: Monitor and order office supplies, ensuring all employees have what they need.
- Answer phones for approximately 5 people in a fast-paced environment.
- Professional attitude and handling of inquiries, both verbally and in writing.
- Accuracy, excellent communication skills and attention to detail is imperative.
- Maintain files using SharePoint and network directories.
- Maintaining knowledge of available resources to facilitate information flow for general inquiries.
- Performing duties safely and in compliance with all company, federal, state, and local regulations.
- Maintaining proficiency in job functions and applicable software programs.
- Performing other related tasks as requested or assigned.
Requirements
The successful candidate will meet the following qualifications:
- High school diploma or equivalent is required.
- Proficiency in Microsoft Office software including Word, Excel, PowerPoint, and Outlook is required. MS Access is preferred.
- If degreed, a minimum of 2 years' experience working in a support and/or administrative assistant role is preferred.
- If non-degreed, a minimum of 5 years' experience working in a support and/or administrative assistant role is preferred.
- Proven experience typing and proofreading company related documents.
- Ability to interact with co-workers in a business- like and professional manner, both verbally and in writing.
- The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations.
- Previous experience in the energy industry is preferred.
- Experience working with Oracle plus.
- Proven ability to respond as needed to internal and external customer requests in a timely manner.
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