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Company: Enterprise Products
Location: Houston, TX
Career Level: Mid-Senior Level
Industries: Energy, Utilities, Environmental

Description

The  Senior Administrative Assistant will provide administrative support to the Marketing group and will report to the Executive Coordinator NGL Marketing.  Responsibilities include, but are not limited to:

  • Provide back-up support for Marketing Coordinator/Executive Assistant.
  •  Support SVPs/VPs and team members with ad hoc administrative tasks.
  •  Manage extensive domestic/international travel arrangements
  •  Ability to plan/coordinate multiple customer/internal events
  • Plan and coordinate conference calls and meetings with internal and external customers, including coordinating schedules, conference room set up, catering coordination, and materials preparation.
  • Online management of expense reports and invoices using Oracle.
  • Preparation of daily and weekly reports for commercial marketing groups.
  • Coordinate Building Maintenance: Address and resolve facility-related issues promptly and efficiently.
  • Restock Supplies: Monitor and order office supplies, ensuring all employees have what they need.
  • Answer phones for approximately 5 people in a fast-paced environment.
  • Professional attitude and handling of inquiries, both verbally and in writing.
  • Accuracy, excellent communication skills and attention to detail is imperative.
  • Maintain files using SharePoint and network directories.
  • Maintaining knowledge of available resources to facilitate information flow for general inquiries.
  • Performing duties safely and in compliance with all company, federal, state, and local regulations.
  • Maintaining proficiency in job functions and applicable software programs.
  • Performing other related tasks as requested or assigned.


Requirements

The successful candidate will meet the following qualifications:

  • High school diploma or equivalent is required.
  • Proficiency in Microsoft Office software including Word, Excel, PowerPoint, and Outlook is required. MS Access is preferred.
  • If degreed, a minimum of 2 years' experience working in a support and/or administrative assistant role is preferred.
  • If non-degreed, a minimum of 5 years' experience working in a support and/or administrative assistant role is preferred.
  • Proven experience typing and proofreading company related documents.
  • Ability to interact with co-workers in a business- like and professional manner, both verbally and in writing.
  • The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations.
  • Previous experience in the energy industry is preferred.
  • Experience working with Oracle plus.
  • Proven ability to respond as needed to internal and external customer requests in a timely manner.


 Apply on company website