Executive Assistant Job Listing at Enterprise Products in Houston, TX (Job ID 000G4W)

Description

We are seeking a dynamic and highly organized Executive Assistant to serve as the first point of contact for our executives while providing high-level administrative support to senior management. This position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include:

• Provide comprehensive administrative support to senior executives and their teams, ensuring effective management of time, prioritization and discretion.
• Coordinate office and administrative duties, including generating and distributing routine reports.
• Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management.
• Act as a first point of contact for our executives by greeting visitors with professionalism and warmth.
• Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers.
• Coordinate office and administrative duties, including answering calls, processing invoices, creating/submitting expense reports, ordering office supplies and preparing conference rooms for use.
• Organize meetings, appointments and travel arrangements, ensuring all arrangements align with the participant's schedule and preferences.
• Maintain the department filing system, both electronic and paper, ensuring compliance with company policies and procedures.
• Proactively anticipate needs, build relationships, demonstrate sound judgement and maintain a productive and positive environment for the executive and their team.
• Special projects as assigned.

The successful candidate will meet the following qualifications:

• High school degree or equivalent is required; associate degree preferred.
• 3 or more years of experience in an administrative support role is preferred.
• Proficient with Microsoft Office software skills.
• Experience supporting senior executives or leadership teams in a corporate environment.
• Professional attitude and demeanor.
• Must have excellent written and verbal communication skills, with the ability to interact professionally with a variety of stakeholders.
• Ability to handle confidential information with discretion and sound judgement.
• Ability to work independently with minimal supervision.
• Able to prioritize for self and others, as well as managing internal and external customers.
• Able to handle diverse workload using strong organization skills to meet deadlines.
• Flexible and available to assist anyone in the department with needs.

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