Executive Assistant - Critical Power Job Listing at Flex in United States of America (Job ID WD206790)

Description

Job Posting Start Date 08-20-2025 Job Posting End Date 10-31-2025 Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we're looking to add a Executive Assistant (Remote).

Reporting to the Chief of Staff, the Executive Assistant will be responsible for a diverse range of responsibilities and opportunities in the areas of administration, operations, and project management, in support of senior level executives.

What a typical day looks like:

• Manage day-to-day calendar to optimize the 'executive's time, ensuring they are prepared for all meetings & priorities.
• Coordinate internal and external meetings, including luncheon planning, travel coordination, etc.
• Book all travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation.
• Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports
• Other administrative and project duties as required.
• Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual operating system.
• Follow up and provide reminders on project deadlines and deliverables
• Contribute to leadership meetings by taking notes and tracking action items when appropriate.
• Conducts research, compiles, and drafts statistical reports & presentations
• Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment
• Acts as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary.
• Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company and understands key players within all organizations.
• Maintain a "pulse of the business" having a sense for the issues taking place in the organization.
• Onboarding new employees and training new team members.

The experience we're looking to add to our team:

• 5+ years of experience as an executive assistant to senior executive.
• With great time management, problem solving, multitasking and organizational skills
• Availability to travel around 20%
• Experience with Microsoft Office, Teams, Zoom, etc.
• Location based in US East Coast

#LI-EA1

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What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Pay Range (Applicable to US Remote). Due to this role being remote, the actual pay range will vary depending on the geographical location of the candidate $64,500.00 USD - $88,700.00 USD Annual Job Category Administration

Is Sponsorship Available?

No

 Apply on company website