Human Resources Analyst - Recruitment Job Listing at IVC in Imperial, CA (Job ID 4660279)

Description

Representative Duties

BASIC FUNCTION: Under direction of the Chief Human Resources Officer, exercises professionalism and discretion in performing a variety of complex administrative and technical duties related to employment, payroll and leave processing, labor negotiations, and other related HR functions. Assures the confidentiality of sensitive information and compliance with applicable laws, regulations, policies and procedures.

DISTINGUISHING CHARACTERISTICS: Incumbents assigned to this classification are exposed to very sensitive information and materials related to labor negotiations and in the formulation of District policies and procedures, and are designated as Confidential positions.

REPRESENTATIVE DUTIES:

• The following duties are typical for this classification
• Interpret, apply, and explain federal and state employment regulations, District policies, procedures, collective bargaining agreements and general information regarding personnel and equal employment opportunity / diversity programs to employees, other district and governmental agency offices, students and the general public.
• Prepare, distribute, receive and screen employment documents and application packets; administer applicant performance tests and evaluate test results; assure equal opportunity and diversity standards, equivalency and minimum qualifications requirements have been met; prepare documents for job offers, background checks, physical examinations, fingerprinting, placement and employment; conduct employee orientations and exit interviews.
• Maintain a variety of employment contracts, files, documents, forms, records, reports and lists related to District personnel and job applicants; prepare and process a variety of forms regarding employee status; compose correspondence concerning personnel transactions and activities; prepare and submit agenda items for Board actions.
• Review to ensure accuracy and compliance of employee time records, utilizing a variety of salary scales, schedules, overtime and additional compensation, shift differentials, etc. Work with payroll to conduct internal audits that maintain compliance with all applicable compensation regulations.
• Collaborate with CHRO and area Vice Presidents regarding position vacancies. Establish applicant screening timelines and processes; assist in forming screening committees; review and evaluate employment applications, transcripts, resumes and other documents; oversee and provide training to members of the screening and selection committee; ensure conformance with established policies and legal requirements; maintain a high level of communication with applicants and hiring administrator(s); prepare and send non-selection notifications; provide assistance in the recruitment and announcements of vacant positions. Conduct a variety of employment related research; collect and compile data, best practices, and opinions; analyze the data, and then prepare written reports based on that analysis.
• Prepare and maintain comprehensive records and files related to all aspects of human resources activities including information such as TB test results, fingerprint records, employment history, evaluations, retirement, completed training, certifications, and demographic data; assure security of confidential information as required by law and by policy.
• Maintain and process educational obtainment information for professional growth and promotion of employees; collect, monitor and compile course completion and monetary awards statistics for Professional Growth Programs for employees.
• Perform the employee onboarding process to include filling out necessary forms, assist in the synchronization of benefits, and connect the employee with their new department to ensure a smooth onboarding and orientation.
• Assist with conducting research on establishing classifications, reclassification, and job descriptions. Help in the preparation of classifications, job descriptions and job announcements. Participate as a member of the classification committee.
• Interpret, explain and apply terms of bargaining unit agreements; assist in grievances, conflict resolution, and complaint procedures; comply with federal and State laws and regulations, and District policies and procedures related to collective bargaining.
• Assist in administering personnel performance appraisals; notify supervisors in advance of due dates, provide periodic training, update appraisal forms and maintain appropriate records.
• Attend staff meetings, conferences and workshops.
• Perform related duties as assigned.

Please click here to view the full job description. Minimum Qualifications

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by an Associate's degree in human resources, human relations, or a closely related field and two years of human resources experience. A Bachelor's degree and experience in the public sector HR is preferred.

PREFERRED QUALIFICATIONS:

• Demonstrated experience managing full-cycle recruitment processes, including job postings, candidate sourcing, screening, interviewing, and selection.
• Proven ability to analyze recruitment metrics and provide detailed reports on hiring trends, time-to-fill positions, and other relevant data.
• Strong knowledge of labor laws and regulations, with a track record of ensuring compliance in all recruitment and HR-related activities.
• Knowledge of recruitment and employment techniques, methods, and procedures including those for reaching employees and assuring equal employment opportunities. 
• Experience in promoting diversity, equity and inclusion strategies.
• Proven track record in establishing relationships and collaborating with organizations (alumni groups, colleges, associations) that are potential sources of high-quality applicants.

Supplemental Information

RANGE 3 ON THE UNREPRESENTED CLASSIFIED CONFIDENTIAL SALARY SCHEDULE. Initial salary placement is normally at Step 1, no higher than Step 3.  Please click here to review current salary schedule.

FIRST REVIEW DATE
First review date is October 7, 2024:
Complete application packets will be accepted until the position is filled; but those received by October 7, 2024 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.  

A standard application consists of the following:

• Foreign Transcripts: Candidates who are applying for faculty and/or academic administrator positions and are submitting foreign transcripts must include a U.S. evaluation and translation from a NACES member organization. Please attach the documents to your online application. 
• NOTE:  Please note that no additional attachments or information beyond the required documents noted above will be considered as part of the application. We kindly request that you adhere to the specified requirements outlined in the application guidelines.

For Additional inquiries please contact:
Martha Gutierrez
Executive Assistant - HR
Phone: 760-355-6212
Email: martha.gutierrez@imperial.edu   EEO Information

Imperial Community College District is an equal opportunity employer and does not discriminate any applicant for employment on the basis of race, religion, color, ancestry, national origin, sexual orientation, gender, gender identity and expression, marital status, age, physical or mental disability, pregnancy, medical condition, or covered veteran status. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics. 

COMMITMENT TO EQUITY AND DIVERSITY

With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community.

To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals.

We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students.

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