Description
Representative Duties
BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.
DISTINGUISHING CHARACTERISTICS: Incumbents in the Office Assistant II class provide clerical support to other clerical or secretarial staff and perform some assignments independently. Incumbents in the Office Assistant I classification perform routine, repetitive clerical duties not requiring previous experience. Duties are performed with brief instructions and under close supervision. The Office Assistant III performs specialized clerical and technical duties independently or provides sole technical clerical support for an assigned function. Incumbents exercise independent judgment and may be assigned lead duties.
REPRESENTATIVE DUTIES:
Perform clerical work, of above average difficulty, such as posting records and consolidating data, making arithmetic computations and securing information from a variety of sources.
Type a variety of written materials such as letters, memoranda, bulletins, reports, schedules, lists, examinations, forms or other materials from straight copy, rough draft, notes or transcription equipment on a typewriter or computer terminal.
Receive visitors and answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office; make phone calls to request, provide or verify information as directed; schedule appointments and meetings; maintain various schedules and calendars.
Maintain a variety of logs, records and files related to assigned office; sort, classify and file materials in alpha, numeric or other established sequence; maintain supply and material inventory of assigned area as required; order, receive and distribute materials, equipment and supplies.
Assure the timely duplication and distribution of various records, reports and other materials.
Receive, sort and distribute incoming and outgoing U.S. and District mail.
Operate a variety of office equipment, such as computer terminal, typewriter, calculator and copy machine.
Communicate in a second designated language if required by position.
Perform related duties as assigned.
Please click here to view the full job description.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school including or supplemented by clerical training, including office practices and procedures and one year of related experience.
IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.
Range 8 (CLASSIFIED SALARY SCHEDULE): Substitute/Short-Term are placed at Step 1. Please click here to review current salary schedule.
**Applications in the sub-pool will remain on file for one year.**
Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
Apply on company website
Find Connections via Linkedin
