Accounts Payable & Office Administrator Job Listing at Kelly Services in Santa Clara, CA (Job ID US3617277_BH10002960)

Description

Job Title: Accounts Payable Analyst / Front Office Administrator
Location: Santa Clara, CA
Pay Rate: $28 per hour
Shift:
M-F, 7am – 4pm (with 1-hr lunch)
or 7:30am – 4pm (with 30-min lunch)
Position Type: Temp to Perm
 
Role Overview
Seeking a dedicated Office Administrator with a strong background in Accounts Payable to support front office operations and manage all aspects of accounts payable. This role is ideal for an organized professional who can balance administrative duties with meticulous financial tasks in a fast-paced office environment.
 
Accounts Payable Responsibilities

• Oversee all accounts payable functions including proper coding, preparing checks, and researching invoices.
• Ensure accurate processing of all payable transactions (credit card, check, ACH) and record daily in the accounting system.
• Handle employee expense processing with appropriate approvals.
• Enter purchase orders and provide information to vendors.
• Receive new contracts/change orders, submit for approval, and maintain contract folders.
• Prepare close-out documentation for completed projects and provide to contractors.
• Issue Certificates of Insurance (COIs) and manage related documentation as needed.

 
Front Office Administrator Responsibilities

• Answer and route incoming phone calls to appropriate team members.
• Monitor office supply inventory and order as necessary.
• Maintain office equipment such as copiers, postage meters, coffee machines, and water coolers.
• Post incoming mail and manage outgoing shipments (FedEx, UPS, etc.).
• Perform day-to-day administrative duties as required by employees.
• Distribute work order copies to fabrication department staff.
• Coordinate Certificates of Insurance for customers through insurance brokers.
• Prepare and send Pre-Lien and Lien Release letters for contract projects to relevant stakeholders.

 
Required Skills & Qualifications

• 2–3 years of accounts payable experience or an equivalent combination of education and experience.
• Ability to work independently as well as part of a team.
• Proficiency in Microsoft Office suite (Outlook, Word, Excel), MYOB, and ability to learn new accounting software such as Quickbooks.
• Strong oral and written communication skills.
• Excellent organizational skills and attention to detail.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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