Description
Accounts Payable Specialist
Job Summary:
Join our dynamic Financial Services Department as an Accounts Payable Specialist! In this vital role, you will ensure accurate record-keeping of all Accounts Payable transactions while supporting monthly accounting duties. Your contributions will be essential in maintaining our vendor database and assisting with cashier and credit card administration tasks. If you have a keen eye for detail and a passion for financial accuracy, we want to hear from you!
Job Specifications:
- Job Type: Full-Time
- Location: Appleton, WI
- Pay Rate: $22-$25/hour
- Shift: Monday – Friday 8:00AM to 5:00PM
Roles and Responsibilities:
- Process vendor invoices, expense reimbursements, check requests, and other disbursements.
- Code payments accurately to the general ledger accounts.
- Audit invoices for accuracy, discounts, taxes, and approvals before entry.
- Manage weekly check runs and EFT payments to meet payment deadlines.
- Ensure compliance with invoice approval policies through effective communication.
- Maintain the vendor database, including W-9 forms.
- Prepare annual 1099 forms timely.
- Assist with credit card administration and cashier duties as needed.
- Conduct daily cash balancing for the University's main operating account.
- Update procedures and documentation regularly to maximize efficiency.
- Reconcile and prepare monthly and annual journal entries.
- Collaborate with Financial Services team members, staff, faculty, and vendors.
Qualifications & Skills:
- Associate's Degree or equivalent work experience required.
- Minimum of 2-3 years of experience in accounts payable or accounting.
- Preferred cash handling and customer service skills.
- Proficient in Microsoft Excel and accounting software.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent problem-solving abilities and attention to detail.
- Exceptional verbal and written communication skills.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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