Administrative Assistant - Human Resources Job Listing at Kelly Services in New York, NY (Job ID 9588827)

Description

Administrative Assistant to the Vice President of Talent & Culture
Temp to Hire
New York, New York - 10004 zip - Financial District
Onsite 4 days a week with one day remote/work for home
$27-$30 per hour
Great team and office culture

Are you a detail-oriented, organized, and proactive individual looking to make an impact in a fast-paced environment? Seeking an Administrative Assistant to the Vice President of Talent & Culture to provide high-level support, ensuring the seamless operation of our Talent & Culture department. You will serve as the key point of contact for the VP, handling a wide range of administrative and project-related tasks that help drive HR initiatives and enhance employee engagement.

Key Responsibilities:

• Act as the primary contact for internal and external stakeholders on behalf of the VP of Talent & Culture.
• Manage the VP's calendar, schedule meetings, and oversee appointments.
• Prepare and edit communications, presentations, and other important documents.
• Coordinate meeting logistics, including preparing agendas, taking minutes, and ensuring follow-up on action items.

• Support department initiatives like employee engagement, recruitment processes, onboarding, and training programs.
• Maintain confidential HR files and records in compliance with company policies and legal requirements.
• Assist in preparing reports and presentations on topics such as employee performance, talent development, and company culture.
• Help manage HR systems.

• Track and coordinate Talent & Culture projects, ensuring deadlines are met and stakeholders are informed.
• Organize team-building activities, training sessions, and employee recognition programs.

• Serve as a liaison between the department and other departments to ensure smooth communication and project alignment.
• Draft, proofread, and distribute internal communications related to HR policies and initiatives.
• Respond to employee inquiries about HR policies, benefits, and procedures.

Qualifications:

• Bachelor's degree in business administration, human resources, or a related field preferred.
• 3+ years of experience as an administrative assistant, preferably in HR or a corporate setting.

• Strong organizational skills and the ability to prioritize and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Canva, Excel, PowerPoint, Outlook) and HRIS systems like BambooHR.
• Ability to manage sensitive information with discretion.
• Strong attention to detail, with a proactive approach to problem-solving.
• Comfortable working independently and as part of a team.

• Occasional travel for meetings and events may be required.
• Ability to adapt to shifting priorities in a dynamic work environment.

Join this team and contribute to a culture of engagement, innovation, and talent development!
Interviews are happening NOW – please send resumes to chrc511@kellyservices.com today.
 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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