Bilingual Administrative Assistant Job Listing at Kelly Services in San Francisco, CA (Job ID US3533799_BH9727427)

Description

Kelly Services is seeking a dedicated and organized Bilingual Front Office Coordinator/Administrative Assistant to join our dynamic educational team. This pivotal role plays a crucial part in ensuring the smooth and efficient operation of our school including but not limited to student registration, enrollment, attendance tracking, and overall administrative support. Under the guidance of the School Principal, the ideal candidate will act as the welcoming face of our school, providing exceptional customer service to students, parents, visitors, staff, and other stakeholders. If you have a passion for education, strong organizational skills, attention to detail, and a desire to contribute positively to the educational experience of our students, we invite you to apply. 

Schedule: Monday-Friday 7:30AM-4:00PM

Compensation: $30.00/HR

MUST BE BILINGUAL SPANISH/ENGLISH

Duties:

• Act as receptionist for the school
• Greet and receive public, parents, students, vendors, community members, etc.
• Monitor and maintain visitor log/ Direct or escort visitors
• Ensure customer service is at the forefront
• Operate a telecommunications system
• Receive and transfer calls
• Schedule appointments and meetings for the principal and other administrators when needed
• Respond to inquiries and take messages
• Explain school procedures to various stakeholders
• Manage communication to parents including supporting with the school newsletter, updating Class Dojo, and sending emails
• Support admissions process (collecting payment, explaining the process to inquiring prospective parents, etc)
• Student Enrollment, Attendance, and Records Management

Office Operations and Equipment Management

•  Receive, sort, and distribute mail
• Operate office machines including computers, copiers, and communications equipment
•  Assist substitute teachers with school operations
•  Manage various communication systems (Ex. Classdojo, SIS)
• Assist with various school operations as needed
• Collect and direct money and funds
• Cover student supervision in case of employee absence
• Perform other assigned duties by the school Principal or other administrator
• Track and input student attendance using Student Information Systems
• Prepare attendance reports
• Verify student absences and keep records of these absences
• follow up with parents when absences and/or tardies become chronic
• Assist with enrollment, registration, and transfer of records
•  Maintain student files and records
• Administer first aid to students
• Designing and preparing fliers for school events
• Support admissions in releasing transcripts and form completion

Ability and Qualifications:

• Perform clerical and secretarial work effectively
• Analyze and handle difficult situations
• Understand and execute oral and written instructions
• Maintain complex files and records
• Operate office equipment
• Meet schedules and timelines
• Attention to detail
• Maintain confidentiality and positive attitude
• Deescalation skills with staff, students, and parent

#CB#p1

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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