Executive Assistant Job Listing at Kelly Services in Bridgewater, NJ (Job ID 10082505)

Description

At Kelly® Professional & Industrial, we're passionate about helping you find a job that works for you.  We're seeking an Executive Assistant to work at a top pharmaceutical client in Bridgewater, NJ.  With us, it's all about finding the job that's just right. 

Schedule: Mon – Fri 8:00am – 5:00pm, Hybrid (3 days onsite)
Payrate: $45 per hour 
 
Reporting to the vice president and head of investor relations, the Executive Assistant will provide support to both the head of investor relations and the chief communications officer.  The Executive Assistant's responsibilities will require flexibility, a positive attitude and receptiveness to changing responsibilities, multiple demands, and an ability to make effective decisions. The incumbent should bring a positive and professional demeanor as well as a “teamwork” orientation to all aspects of their work.

Key responsibilities:

• Manage complex executive calendars and strategically prioritize based on business needs.
• Oversee end to end planning for quarterly earnings and sell-side calls, partnering with IT teams and third party vendors to ensure seamless execution.
• Schedule high profile meetings, including investor and analyst engagements, as well as global quarterly town halls.
• Manage arrangements and scheduling related to the Company's participation at external investor conferences.
• Prepare comprehensive briefing books for senior executives, including quarterly earnings materials and investor conference presentations.
• Draft, prepare, and distribute communications on behalf of the executive.
• Coordinate domestic and international travel, including flights, ground transportation, and hotel accommodations, and develop detailed itineraries.
• Process expense reports, invoices, purchase orders, and contracts, and assist with ongoing budget tracking.
• Review email and printed approval requests (e.g., contracts, expenses) to ensure timely, accurate processing in alignment with company policies and the authority matrix.
• Prepare PowerPoint presentations and other materials as needed.
• Triage general investor relations telephone and email inquiries, representing the executive team professionally to internal and external stakeholders.
• Support special projects and cross functional initiatives as assigned.
• Provide backup administrative support to the Office of the Chief Financial Officer

Qualifications:

•  Bachelor's degree (preferred)  
• Minimum of 10 years of demonstrated expertise in an executive administrative function with at least 5 years of experience supporting a c-suite executive in a publicly traded company
• Superior attention to detail with an ability to maintain consistent and high levels of performance
• Maintain confidentiality and discretion
• Strong ability to work in a time-sensitive, fast-paced environment
• Ability to multi-task
• Track record of demonstrating ownership and execution of primary responsibilities, anticipating needs, and resolving issues quickly/effectively
• Excellent verbal and written communication skills; respectful and approachable demeanor
• Ability to manage expectations and meet deadlines, work beyond core hours as needed, with a willingness to remain in contact after-hours/weekends as necessary

What happens next:
Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry, even if this position doesn't work out, you're still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work.. 

Apply to be an Executive Assistant today!
 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website