Executive Assistant – Hybrid Role in Boston 02118 Job Listing at Kelly Services in Boston, MA (Job ID 10056675)

Description

This role supports senior leadership and involves high-level calendar management, coordinating meetings and events, preparing materials, processing reimbursements and purchase orders, and organizing key departmental data. It also offers a hybrid schedule and competitive compensation.

If you're skilled in Microsoft 365, comfortable managing complex executive schedules, and experienced in coordinating meetings and administrative workflows, I'd love to connect with you.

Executive Assistant III

Location: Boston, MA 02118
Schedule: Mon–Fri, 9:00 AM – 5:00 PM (Hybrid; in-office days set by hiring manager)
Pay Rate: $38.33/hr

Essential Job Functions (Core Duties)

• Provide high-level executive support to senior leadership within the Department of Medicine.

• Manage complex calendars, coordinate meetings, arrange travel, prepare meeting materials, and maintain correspondence and documentation.

• Support department operations including conference room scheduling, supply ordering, processing reimbursements, and handling purchase orders.

• Assist with faculty HR processes such as reviewing offer letters, maintaining personnel files, tracking new hires/terminations, and supporting appointments & promotions workflow.

• Plan and support department-wide meetings, events, and special initiatives (Evans Research Days, DEIA Week, etc.).

• Compile, organize, and present faculty, staff, and departmental statistical data.

• Deliver high-quality administrative support for special projects assigned by senior leadership.

Must-Haves / Requirements

• Strong proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Access).

• Advanced calendar management experience supporting executives or senior leaders.

• Experience preparing meeting materials, taking minutes, and tracking communications.

• Ability to coordinate meetings and events, including catering, AV/technical needs, booking rooms, and speaker logistics.

• Experience processing reimbursements, purchase orders, and office supply orders.

• Strong documentation, organization, and data presentation skills.

• Ability to track, organize, and maintain personnel or HR-related files.

• Excellent written and verbal communication skills.

• Strong professionalism, confidentiality, and attention to detail.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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