Executive Assistant to the CEO Job Listing at Kelly Services in Warren, MI (Job ID 10096394)

Description

Executive Assistant to the CEO
Location: Warren, MI
Pay Rate: $35-40/hour
Contract Type: Temporary

Kelly Services has partnered with a leading company in the automotive automation industry to recruit for a highly organized, resourceful, and proactive individual to serve as CEO Assistant. This critical role will support the CEO in all aspects of executive coordination, daily administration, meeting management, and cross-functional communication, ensuring organizational efficiency and smooth operations at the highest level. The candidate must be fluent in Mandarin and English. Apply today for immediate consideration!


Key Responsibilities

• Assist the CEO by collecting, organizing, and preparing meeting materials.
• Consolidate, submit, and follow up on reports and information from internal departments and stakeholders, ensuring accuracy and timeliness.
• Organize, coordinate, and document formal corporate meetings led by the CEO.
• Prepare agendas, presentations, and supporting documentation.
• Draft and circulate meeting minutes, clearly noting resolutions, action items, and responsible individuals, and track progress to completion.

• Proactively coordinate and maintain the CEO's schedule, meetings, and appointments.
• Manage filing and documentation for the CEO, ensuring confidentiality and accessibility.
• Provide comprehensive logistical and administrative support for the CEO's day-to-day work.

• Arrange and manage logistics for CEO-involved external events—such as customer visits, regulatory meetings, and other official receptions.
• Prepare reception plans, coordinate meeting rooms, manage catering, and oversee all related administrative tasks.

• Organize and coordinate meetings during visits by the parent company's directors.
• Provide Chinese–English interpretation and translation for meetings and official documents as required.

• Assist with administrative aspects of legal and compliance work, including organizing and tracking contracts, supporting communication with external legal counsel, and processing internal documents and procedures.
• Support the review and reporting of company plans, proposals, and management documents.

Requirements

• Bachelor's degree or above; specialties in Administration, Business, Law, or Public Relations preferred.
• 2–5 years of related experience as an Executive Assistant, CEO Secretary, General Manager Assistant, or similar.
• Strong bilingual communication skills (Chinese & English) with proven experience in written translation and verbal interpretation.
• Advanced proficiency in office software (Word, Excel, PowerPoint, Outlook); strong skills in document preparation, organization, and reporting.
• Willingness and flexibility to work overtime or outside standard hours as necessary.

• Experienced in organizing, leading, and documenting corporate meetings; able to independently handle all relevant tasks.
• Strong skills in collecting, structuring, and summarizing information; meticulous and focused on key details.
• Able to efficiently multitask and prioritize in a fast-paced environment.

• Maintains strict confidentiality and demonstrates exemplary professional ethics.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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