Leasing Administrator Job Listing at Kelly Services in Johnston, RI (Job ID US3581520_BH9890775)

Description

Job Title: Leasing Administrator
Industry: Commercial Leasing
Reports To: VP of Leasing, Acquisition & Development
Location: Johnston, RI
Hours: Monday – Friday, 8:00 a.m. – 5:00 p.m.
Classification: Direct-Hire, Non-Exempt
Salary Range: $55,000 – $65,000
Main Points of interest: 

- commercial leasing experience

- someone who worked in areal estate office (preferably commercial)

Position Summary:

We are seeking a detail-oriented and experienced Leasing Administrator to support our Commercial Leasing Team. This role plays a vital part in managing legal and lease-related processes, assisting in the preparation and review of leasing documents, and ensuring timely coordination across departments. The ideal candidate will have strong legal administrative experience, particularly in commercial real estate, and be proactive in streamlining leasing operations.

Key Responsibilities:

• Provide administrative and paralegal support to the Commercial Leasing team, as well as Property Management, Construction, and Accounting departments.

• Draft, review, and track commercial lease documents and related correspondence in compliance with company standards.

• Facilitate internal communications to ensure timely responses to tenant and legal inquiries, lease drafts, and related documentation.

• Respond to and coordinate with tenants, tenant counsel, vendors, and internal/external partners; escalate requests as appropriate.

• Draft and distribute notices including delivery dates, force majeure, permit requests, lease violations, and other legal communications.

• Identify workflow bottlenecks and implement process improvements in collaboration with other departments.

• Act as a subject matter expert in commercial leasing documents; identify and flag unfavorable tenant revisions for further legal review.

• Support and provide oversight to Leasing Coordinator(s); assist with training and process optimization.

• Monitor rent commencement timelines; post tenant delivery, confirm permits/opening dates, and issue Notice of Rent Commencement.

• Ensure lease documents reflect company specifications and negotiate adjustments with stakeholders when necessary.

Qualifications:

• Bachelor's degree in Paralegal Studies, Law, or related field required.

• Minimum of 7 years of experience in commercial real estate leasing or legal support.

• Strong understanding of commercial lease terms, documents, and legal processes.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); intermediate Excel skills required.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Experience proofreading legal documents preferred.

• Demonstrated ability to streamline administrative procedures and improve team efficiency.

Performance Standards:

• Ensure all lease documents are error-free and accurately reflect specifications from Leasing Agents.

• Maintain up-to-date leasing spreadsheets and databases with precise, timely data entry.

• Provide timely responses to client and team communications with professionalism and accuracy.

• Manage calendars and scheduling for meetings, lease milestones, and deadlines.

• Deliver assignments efficiently, with minimal need for follow-up or correction.

• Promote a collaborative and productive environment with Coordinators and other team members.

Work Environment & Physical Demands:

• Standard office environment; regular use of computer and telephone.

• Sedentary work with occasional lifting (up to 20 pounds), bending, and reaching.

• Repetitive hand motion typical in office tasks.
  
  Contact: Gabriel P. (gabp184@kellyservices.com)

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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