Office Administrator Job Listing at Kelly Services in Farmington, CT (Job ID US3569769_BH9853460)

Description

Job Title: Office Administrator
Location: Farmington, CT
Position Type: Full-Time | In-Office
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Compensation: $26 – $28 per hour (based on experience)

Position Overview:

We are seeking a highly organized and dependable Office Administrator to join our team in Farmington. This full-time, in-office role is essential for keeping daily operations running smoothly by managing mail processing, document preparation, office supply inventory, and general administrative support. The ideal candidate is proactive, detail-oriented, and capable of working independently with minimal supervision. You must be comfortable handling sensitive and confidential information, including Protected Health Information (PHI).

Key Responsibilities:

Mail Processing

• Open, scan, and distribute incoming mail promptly.

• Organize and file digital and physical copies as needed.

Document Management

• Print, assemble, and mail packets to insurance companies and other recipients.

• Ensure accuracy and completeness of all outgoing documentation.

• Track and confirm deliveries.

• Maintain clear communication with internal team members.

Office Supply Management

• Monitor inventory levels and reorder supplies as necessary.

• Maintain an organized supply system to ensure availability.

General Office Support

• Provide administrative support to office staff and leadership.

• Answer and route calls from the main phone line.

• Greet and assist office visitors.

• Coordinate team lunches and office activities.

• Maintain office equipment and manage service contracts.

• Assist with accounts payable tasks.

• Act as primary point of contact for vendors, including landlord and service technicians.

• Coordinate basic IT needs in conjunction with IT vendor.

• Lead office safety procedures.

• Maintain email distribution lists.

• Assist with onboarding new hires in the expense reimbursement system.

• Support HR tasks and maintain employee records.

Qualifications:

• Proven experience in an administrative or office support role.

• Must be available to work in the Farmington office, Monday–Friday, 8 AM–5 PM.

• Ability to handle sensitive and confidential information.

• Strong attention to detail and accuracy.

• Self-motivated and able to work independently.

• Excellent organizational and communication skills.

• Proficiency in Microsoft Office (Word, Excel, Outlook); scanning software familiarity.

• Apple/Mac proficiency highly preferred.

• Ability to lift up to 30 lbs.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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