Personal Assistant – Evinova CTO Job Listing at Kelly Services in Gaithersburg, MD (Job ID 9351056)

Description

Description:

 

Personal Assistant – Evinova
Location: Gaithersburg

We work seamlessly and inclusively together, playing to each of our strengths, celebrating successes and learning from the best. We all have the opportunity to build a rewarding and meaningful career as part of a team committed to improving the lives of millions. All opinions are valued, all voices are heard – a place of trust and empowerment where everyone is respected as experts to share ideas and make decisions.

About Evinova:

Evinova is a new innovative Health Tech business with the ambition to deliver industry-leading digital health solutions to the wider healthcare community, to improve patient experience and outcomes. It is fully owned and backed by AstraZeneca, a global, science-led, patient-focused pharmaceutical company that focuses on the discovery, development, and commercialisation of medicines for some of the world's most serious diseases.

Do you have an impressive track record as a Personal Assistant or Senior Administrator, outstanding organizational skills, and the ability to multi-task effortlessly?

The role:
This is an exciting opportunity to take on a challenging and varied role within our team. Your focus will be on providing high quality professional PA support to the Chief Technology Officer and Executive Directors within the team. As the successful candidate you will be an individual with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach, and the confidence to act independently.

Attention to detail and strong organisational skills will be the key to success with this role as you will be required to action on portfolio and stakeholder management specific tasks, manage complex calendars, coordinate internal and external meetings, process expenses, manage complex travel arrangements including travel visas, as well as organising and preparing material for key meetings, events, and communications.

You will need to have strong influencing skills with the ability to engage relevant people and develop solutions; your patience and flexibility will be advantageous in securing this challenging but interesting role. Often working independently, you must be able to respond to changes in customer and stakeholder demands with the flexibility to adapt to changing situations.

Activities include:
• Proactive diary management
• Extensive and proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries)
• Internal/external meeting arrangements and support
• Facilitating contracting: Statement of Work, purchase order creation, invoice resolution and other financial administration
• On-boards new starters (ordering IT equipment, setting up key meetings, assigning a buddy etc)
• Support preparation of presentation materials for department head and prepare agendas and minutes
• Working collaboratively with the wider Evinova PA/admin team to provide specialist project based administrative support when required
• Maintain databases and distribution lists

Essential skills:
• Over five years of relevant Personal Administrator Experience
• Excellent communication skills and organization skills
• Attention to detail, working to consistently deliver to a high standard
• Good business awareness with sensitivity to highly confidential information
• Track record of handling and resolving challenges quickly and efficiently
• Experience of a variety of software/systems, including online meeting systems
• Ability to think beyond boundaries of own job, challenges status quo and seeks opportunities for continuous improvement.
• Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca staff and leaders in developing solution.

Desirable skills:
• Experience of working in a global corporate organization
• Experience in event and conference management

So, what's next?
Are you already imagining yourself joining our team? Good, because we can't wait to hear from you.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Find what's next with Kelly®.

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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