Description
Our Purpose
We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation and delivers better business results.
Title and Summary
Executive Assistant Role: Business AssistantOverview
• Advisors is the professional services arm of MasterCard, provides real-time transaction data and proprietary analysis, data-driven consulting, and marketing services solutions to help clients optimize, streamline, and grow their businesses
• Reporting to the Group Head of Advisors, South Asia. This position will be responsible for providing day to day administrative support to the Advisors team. Responsibilities include calendar management, scheduling and taking minutes of meetings, making travel arrangements; expense reporting, filing, ordering supplies and maintaining records.
• Do you like working with people who possess diverse skills and high creativity?
• Are you highly organized and can anticipate needs of the business?
• Are you a strong individual contributor who can also be part of a high performance team?
Role
• Perform general administrative duties to support day-to-day department operations in such areas as phone coverage ,scheduling meetings, completing travel arrangements, expense reporting, maintaining management calendar, taking and distributing meeting minutes, generating copies, screening mail, filing, ordering supplies and maintaining department records.
• Schedule and maintain daily calendars ensuring all meeting support is planned and provided for.
• Make travel arrangements, confirming visa and other travel requirements; prepare itineraries. Comply with corporate travel policy.
• Ensure expense reports are filed in a timely and accurate manner.
• Support and assist with the execution of legal documentation, sales materials and reports for Business Development Support
• Organize weekly or monthly meetings (disseminate notice of meeting and collate minutes of meeting).
• Update department information, such as vacation calendars and new hire onboarding, in HR system (Workday)
• Provide team support as needed for communication of projects, such as mailings, event materials preparation, etc.
• Administer programs, projects or processes specific to the Advisors CoE - Shared Services business unit and Advisors South Asia business development and sales support, and maintain spreadsheets or databases to monitor departmental information.
• Prepare correspondence, memoranda, reports, presentations or other assigned documentation.
• May research special topics as assigned.
• Serve as administrative liaison with others within and outside the company.
• Assist with procurement and ordering of office supplies for the department
• Organize events to support employee and client activities
All About You
• Highly organized self-starter with excellent follow up
• Significant administrative experience in a corporate environment interfacing with executive level management
• Strong interpersonal skills with ability to interact professionally at all levels
• Strong verbal and written communication skills
• Effective time management and planning skills
• Excellent organizational skills
• Ability to function well in a busy and varied daily environment and work well under pressure
• Detail oriented with the ability to multi-task and reprioritize workload
• High level of confidentiality and discretion
• Proficiency with office applications such as MS Office and Outlook
• Qualification: minimum graduate degree from accredited university in India
Corporate Security Responsibility
All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
Abide by Mastercard's security policies and practices;
Ensure the confidentiality and integrity of the information being accessed;
Report any suspected information security violation or breach, and
Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.
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