Executive Assistant to President Job Listing at MedStar Health in Columbia, MD (Job ID 157779)

Description

About the Job

Position Summary

MedStar Family Choice (MFC) is seeking a highly skilled and trusted Executive Assistant to the President to provide high-level administrative, operational, and strategic support within a complex healthcare environment. This role serves as a confidential administrative liaison to the President, senior leadership, Board of Directors, state and district partners, and key corporate and external stakeholders.

The Executive Assistant operates with a high degree of autonomy, professionalism, and discretion, supporting executive priorities, facilitating effective decision-making, and ensuring seamless day-to-day operations of the Office of the President. This is a high-visibility role requiring sound judgment, exceptional organization, and the ability to manage competing priorities in a fast-paced setting.

Primary Duties and Responsibilities

• Provide high-level, confidential administrative and operational support to the President (and COO, as applicable), serving as a trusted liaison with the Board of Directors, senior leadership, state and district partners, vendors, and corporate entities.

• Proactively manage the President's complex calendar, travel, meetings, and communications, including preparation of agendas, materials, correspondence, reports, presentations, and accurate meeting minutes.

• Support strategic planning initiatives, special projects, and executive decision-making by collecting, analyzing, and preparing information for internal and external audiences.

• Coordinate and oversee meetings, retreats, trainings, and events, including logistics, facilities, technology, catering, on-site support, and budget adherence.

• Provide financial and operational management support for the Office of the President and administrative departments, including budget preparation, tracking, variance analysis, invoice processing, and serving as Department Financial Manager (DFM) as assigned.

• Exercise independent judgment to resolve day-to-day issues, ensure compliance with organizational policies and regulatory requirements, and coordinate technology and systems needs in partnership with Information Systems.

Minimal Qualifications

• Education: Associate's degree or equivalent combination of formal administrative/secretarial training and experience (relevant education may substitute for required experience on a year-for-year basis).

• Experience: 5–7 years of senior-level administrative experience supporting executive leadership, preferably in a healthcare or similarly complex environment; experience with project management, budgeting, and operational support required.

• Skills & Competencies: Strong leadership, judgment, and interpersonal skills with the ability to manage multiple priorities independently in a fast-paced environment; excellent written, verbal, analytical, organizational, and computer skills; service-oriented mindset with the ability to work effectively across all levels of the organization.

• Technical Skills: Proficiency in Microsoft Excel and PowerPoint and experience using HR, financial, and enterprise systems (e.g., PeopleSoft Talent Manager or similar platforms).