Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
Salary is Negotiable
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
This position provides administrative support for the Oneida Behavioral Health Manager and professional staff. This position requires good administrative skills and be professional, friendly, helpful, demeanor in working with co-workers and the public. Maintain confidentiality of all privileged information.
Responsibilities:
* Monitor/schedule the Behavioral Health facility's conference rooms and audio/visual equipment.
* Answer and screen incoming calls and correspondence; determine purpose of calls, and forward calls to appropriate personnel, ensuring professional telephone etiquette.
* Answer and screen incoming calls and correspondence; exercise judgment and respond accordingly; receive sort, log, and route mail.
* Welcome visitor and determine nature of business, and announce visitors to appropriate personnel, maintaining professional and courteous demeanor.
* Arrange travel, prepare and submit travel-related documents, and maintain travel information as necessary.
* Prepare correspondence, report, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
* Edit and review all correspondence and documents for correct grammar, punctuation, and spelling.
* Maintain financial records; process accounts payable, purchasing and travel documents; prepare and issue receipts for payments.
* Create and develop effective presentation.
* Monitor and track departmental budgets; prepare reports as requested.
* Attend meeting and takes minutes as requested.
* Conduct research to resolve operational questions or issues; make recommendations to enhance the efficiency of administrative operations within Sports Betting.
* Establish and maintain an effective filing and retrieval system
* Provide direction to other clerical personnel by answering questions, training on office procedures or reviewing work if needed.
* Maintain and operate office machines, equipment, and computers. Perform or coordinate general maintenance and repair
* Photocopy, collate, scan, and file documents.
* Maintain inventory of office, mange and maintain contracts expiration dates, update, and maintain Enli inventory and iContracts software.
Skills:
Essential:
* Operating various word-processing, spreadsheets, and database software programs in a Windows environment
* Ability to communicate effectively both verbally and in writing and to be persuasive and tactful in controversial situations
* Ability to carry out instructions furnished in verbal or written format
* Knowledge of IHS, AAAHC, HFS DHS 75, DHS 35, and other healthcare regulatory agencies
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and co-workers at all levels
* Ability to demonstrate excellence and continually seek improvement in results
* Ability to handle multiple tasks and meet deadlines
* Ability to write clear and concise reports, memoranda, directives, and letters
* Ability to work independently with minimal supervision
* Ability to represent the organization in a professional manner, building respect and confidence
* Knowledge of records management and basic accounting procedures including budgeting
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* General Ed, High School Equivalency Diploma, HS Diploma in Education General
Nonessential:
* Associates Degree in Administrative Assistant
Credentials:
Essential:
* Driver's License Personal Vehicle
* Insurance Required
Nonessential:
* Driver Safety Training
* Health Insurance Portability (HIPAA) Accountability, Within ninety (90) days of employment and annually thereafter.
* Child Abuse Reporting Policy (CARP), within ninety (90) days of employment.
* Basic Life Saving (BLS), within ninety (90) days of employment.
Working conditions:
Essential:
* Sit frequently
* Walk frequently
* Stand occasionally
* Bend/stoop occasionally
* Kneel occasionally
* Crouch Occasionally
* Crawl occasionally
* Lift 11-24 pounds continuously
* Move 11-24 pounds occasionally
* Office setting
* Moderate noise level
* Environment may not be smoke free
* Varicella vaccine required
* Measles mumps rubella vaccination required
Experience:
Essential:
* one (1) year of Administrative work.
Nonessential:
* Two (2) years of successful Administrative office experience.
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
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